HDQ AP Supervisor

A skilled accounts payable professional is responsible for managing and developing the AP team, processing invoices, expense accounts and payments to vendors in an accurate, efficient, and timely
manner, and for providing supporting accounting and journal entry assistance to the Senior Accountant.

Essential Duties and Responsibilities

Manages, supervises, and develops 1-2 AP professionals, including assigning work, reviewing

output, and providing day-to-day direction and feedback.

Ensures vendor invoices and payments are recorded accurately and that payments are

processed in a timely manner.

Ensures that expense reports and other invoices are analyzed for accuracy and eligibility for

payment.

Preparation & processing of rent payments, in line with the current facility and equipment lease agreements, monthly

CAM reconciliations.

Monthly P&L expense analysis review as a part of the month end closing activities.
Prepares journal entries (e.g., accruals, reclassifications, and adjustments) and assists the

Senior Accountant with month-end close activities and supporting schedules, as needed.

Reconciles accounts payable total and general ledger with other applicable records (e.g.,

subsidiary vendor ledgers).

Ensures proper recordkeeping of purchases for use in tax preparation and periodic audits.
Ensure employer identification numbers, W9s and banking information have been collected from all vendors.
Trains and oversees employees involved in AP functions. Directs assigned tasks and provides

assistance as needed.

Ensures proper maintenance, filing, and storage of records in case of audits.
Manages and co-ordinates the AP team to deliver daily, weekly, and monthly processing and

reporting for AP function.

Performs other related duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions

High school Diploma or equivalent.
5 years of progressive Accounts Payable experience.
Working knowledge of general ledger accounting and the ability to prepare accurate journal
entries.
Proficient in accounting software and Microsoft Office Suite or related software.
Working knowledge in MS Dynamics 365 Business Central is an advantage.
Thorough understanding of accounts payable functions and platforms (e.g. Reqlogic, Core Integrator)
Excellent analytical skills.
Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Ability to motivate and supervise staff.

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
Reasonable accommodation may be provided to enable qualified individuals with disabilities to perform essential functions, provided such accommodation does not create undue hardship for the Company.