Head of Corporate Administration

Lead the corporate administration function as a department head reporting directly to the COO. Oversee general affairs, labor management, legal affairs, governance, registrations, filings, audits, internal processes, and organizational development.

Responsibilities

• Oversee general affairs, including clerical work and facility management
• Operate shareholder meetings, board meetings, management meetings, and the risk management committee secretariat
• Manage commercial registrations and regulatory registrations and filings
• Manage contracts and company seals
• Establish crisis management systems, including disaster preparedness and business continuity planning
• Improve business processes and promote internal initiatives
• Oversee labor management and personnel information management
• Manage securities sales representative registrations
• Review standard contracts
• Revise internal rules and regulations
• Handle internal legal consultations in coordination with external counsel
• Coordinate corporate administration with finance, accounting, and corporate planning
• Support audit responses and reporting
• Build the optimal organizational structure as the business expands

Requirements

• Experience in an administrative department or corporate function
• Ability to structure processes while working hands-on as a player-manager
• Task management skills for proactively handling multiple tasks
• Ability to communicate smoothly with internal and external stakeholders
• Positive attitude toward enjoying a fast-changing environment
• PC skills centered on Word and Excel
• Native-level Japanese proficiency
• Experience with registration and filing procedures at a financial instruments business operator
• Experience in an administrative department or corporate function at a listed company or listed subsidiary
• Experience in an administrative department or corporate function in a small organization
• Team leadership or management experience
• Business-level English proficiency

Benefits

• Stock options
• Flexible working hours with up to two hours of adjustment before or after the standard schedule
• Two-day weekends and public holidays
• Annual paid leave, including half-day leave
• Year-end and New Year holidays
• Five days of special leave per year
• Five days of sick leave per year
• Social insurance
• Commuting allowance up to ¥35,000 per month
• Housing allowance of ¥30,000 per month
• Relocation assistance up to ¥50,000 for moving nearby
• Medical expense support with a maximum personal payment of ¥20,000 per case
• Condolence and disaster leave
• Condolence and congratulatory payments
• Short-time regular employee制度 with working hours from four hours per day
• Additional childbirth and childcare allowance
• Unlimited remote work with hybrid working
• Water server
• Accommodation, leisure, sports, and lifestyle support discounts