Health Information Associate - 40hrs

This position maintains medical record integrity by supporting filing, prepping, and scanning, indexing and quality assuring paper documentation into the patient’s electronic medical records.

• Reconcile all patient information with the documents received for both the hospital and physician practice documentation.
• Remove any documents that do not belong to the identified patients.
• Prepare discharge paper records according to the organizations standards for scanning.
• Scan all prepped legal medical record documentation into OnBase following in the established procedures.
• Indexes scanned pages into appropriate document type and patient’s chart.
• Quality controls all scanned documents prior to releasing to the patient’s legal medical record.
• Perform all duties at expected production and quality standards
• Organize and file organizations records including but not limited to inpatient, outpatient, ED, loose ancillary reports and microfiche medical records.
• Ensures that all medical records contain information on a simple patient only.
• Provides document correction support as needed
• Assists with reconciling interface related issues to ensure all documentation resides in the patient’s record.
• Organizes and empties yellow transport bags and distributes documents received.
• Demonstrates support for the mission, values and goals of the organization through behaviors that are consistent with Connecticut Children’s standards.
• Creates, organizes and maintains legacy patient medical record charts for all patients seen in the practice area.
• Prepare patient charts to ensure availability for providers prior to medical services.
• Utilizes patient look up to locate patient information missing from chart
• Ensure JCAHO and HIPAA compliance.
• All other support duties as assigned.
  

Minimum Education and Experience Required:

• Minimum education: High School diploma or equivalent required.
• Minimum experience: One year clerical experience.
• Preferred education & experience: Three years’ experience in a Health Information Management Department preferred.

License and/or Certification

• Required: None.
• Preferred: HIM Fundamental Certification.

Knowledge, Skills, and Abilities:

Knowledge of:

• Scanning operations and equipment/hardware.
• Epic software.
• OnBase Software.
• Terminal digit filing recommended.
• HIPAA guidelines including Protected Health Information privacy requirements.

Skilled at:

• Good interpersonal, numerical and organizational skills.
• Computer skills.
• Demonstrates proficiency in Microsoft Word and Excel.
• Time management skills.

Ability to:

• Read, write and speak English proficiently.
• Maintain confidentiality.
• Ability to build and maintain working relationships with team members.
• Effectively multi-task.
• Readily support new processes.
• Adapt to a fast-paced environment.
• Adjust to schedule changes and covering on-site locations.