Health Information Records Manager- Open Until Filled

INTRODUCTION:

This position provides daily supervision of the Medical Support department including reception/scheduling, patient registration and medical records of the Siletz Community Health Clinic. This position also co-facilitates all outgoing medical records and ensure Healthcare Insurance Portability and Accountability Act (HIPAA) compliance with HHS and state´s regulatory requirements.

DUTIES:

Health Information:

• Copies, mails, and/or faxes patient chart information as requested and authorized, documenting all processes.
• Monitor and ensure accuracy/completeness of scanned documentation by medical staff.
• Assists in preparing and filing all internal and external correspondence and medical reports into patients' electronic medical record according to filing system.
• Assists in purging deceased and inactive charts as scheduled and according to guidelines.
• Sends outgoing faxes and distributes incoming faxes.
• Ensures all outpatient and inpatient records are processed for timely and accurate chart completion. Works with the Medical Staff in matters of chart completion and documentation.
• Perform record analysis to ensure their accuracy and completeness; monitor and ensure accuracy/completeness of scanned documentation by medical staff.
• Maintains programs and records in good order, as required for efficient and effective operations. Calculates, tracks, and analyzes a variety of statistics; conducts routine audits; generates timely, accurate and useful reports.
• As part of a team, develop and implement policies and procedures to process medico-legal documents and insurance and correspondence requests, and to document, store, and retrieve medical records information conforming to applicable statutes.

Medical Support:

• Provide back-up support to Patient Care Coordinators.
• Provide daily support and leadership to the Medical Support Department.
• Coordinate work schedules and sequence of operations for the medical support staff, and maintain a procedure manual of activities in accordance with general schedules, priorities, and requirements.
• Assure staff are available during all hours clinic is open.
• Train and cross-train medical support staff in proper medical office procedures and responsibilities through individual and in-service sessions.
• Complete quarterly report for medical support.
• Maintain an inventory of supplies for medical support.
• Other duties as assigned.