Healthcare Administrative Executive- Up to $4,000 [Min. Diploma] #HLV
Summary
Supports healthcare operations by managing office records, coordinating meetings, organizing events, and assisting with staff onboarding—no technical IT skills required.
Responsibility:
1. Office Administration & Records Management
• Maintain an organised and up-to-date filing system for all office documents, technical drawings, and correspondence
• Handle incoming and outgoing documents, mail, and requests from other departments and consultants, ensuring timely distribution and follow-up.
• Raise purchase requisitions and process invoices, liaising with Finance and relevant departments to ensure timely payment and proper record-keeping.
• Track and follow up on outstanding payments with external vendors, suppliers, and contractors, ensuring all invoices and claims are processed, documented, and resolved within agreed timelines.
2. Meeting Support & Note-Taking
• Schedule and coordinate meetings, book venues, and ensure rooms are set up with the necessary equipment and materials ahead of time.
• Attend meetings as assigned to take clear and accurate notes, and distribute minutes to attendees following approval.
• Follow up on meeting action items and assist in compiling status updates for the team.
3. Events & Exhibition Logistics
• Provide logistical support for hospital-wide events, forums, and engagement sessions organised by the team, including venue booking, setup coordination, and on-the-day support.
• Liaise with vendors for displays, exhibitions, and visual materials, coordinating delivery, installation, and removal in line with event timelines.
• Assist in preparing presentation materials, collaterals, and briefing packs for internal and external stakeholders.
4. Staff & General Support
• Assist with onboarding of new team members, including coordinating access, IT setup, and induction arrangements.
• Handle internal communications and correspondence, including responding to general enquiries and directing queries to the right person.
• Support the team with any other administrative or operational tasks as assigned by the supervisor or Head of Department.
Requirements:
• Diploma in any discipline.
• At least 1-2 years of administrative or office support experience, preferably in a healthcare or public sector setting
TELE me at @vallsl or WA me at https://wa.me/+6587200388 NOW! Interested candidates, please submit your resume to ivylau@recruitexpress.com.sg
Ivy Lau Lok Tong
Outsourcing Team
Recruit Express Pte Ltd
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