Healthcare Executive Assistant

About:
- This role exists to give a traveling OBGYN the operational backbone she needs to run her own practice while on the road.
- The executive assistant owns her inbox, calendar, travel, and expenses so her attention stays on patients.
- The right person is organized, reliable, and decides on their own what needs the physician's attention first.
- This is dedicated, full-time work designed for meaningful impact, stability, and professional growth.
- You will be the trusted right hand of a solo practitioner, with real ownership of the day-to-day and room to grow alongside the practice.

Responsibilities:
- Manage the physician's inbox and calendar.
- Triage messages.
- Draft replies.
- Flag what needs her attention today.
- Book and manage travel for weekly or monthly clinical assignments, including calls to airlines and staffing agencies.
- Record and categorize expenses in QuickBooks.
- Keep records ready for the CPA.
- Track medical license renewals, continuing education courses, and professional deadlines on a weekly review.
- Support the practice website.
- Run light social media, including creating simple graphics in Canva.
- Ask clarifying questions, give detailed updates, and check in at natural points so nothing slips.

Qualifications:
- 3+ years as a remote executive assistant for a US-based professional.
- Experience supporting a physician or healthcare client, with a working knowledge of HIPAA.
- Fluent English and comfortable on the phone.
- Reliable and self-directed: shows up every day and prioritizes without being told.
- Comfortable creating simple graphics and light marketing assets in Canva.
- QuickBooks experience preferred.
- Website or social media experience preferred.

Tools You'll Use:
- Design & Social: Canva, practice website, and social media platforms.
- Finance & Admin: QuickBooks.

Benefits:
- Competitive salary.
- Paid US holidays.
- Paid wellness days.
- Health & wellness allowance.
- Monthly profit sharing.
- Long-term placement with real growth.
- Continuous upskilling in AI and executive support for healthcare professionals.
- Dedicated success coaching and support.

Location: Remote - Argentina, Bolivia, Brazil, Chile, Colombia, Costa Rica, Cuba, Dominican Republic, Ecuador, El Salvador, Guatemala, Haiti, Honduras, Mexico, Nicaragua, Panama, Paraguay, Peru, Uruguay, Venezuela

Skills required for this job:

• Canva
• Executive support
• Health Insurance Portability and Accountability Act (HIPAA)
• QuickBooks
• Social media marketing
• Website management