High School Secretary/Receptionist

This position works 10 months out of the year and is an 8 hour a day position, Monday- Friday.

Base hourly rate is $16.22 with additional compensation for past work-related experience and level of education.


Purpose: The MS/HS Secretary/Receptionist provides office and clerical support to assist with the efficient operation of the school district. To accomplish these tasks, the MS/HS Secretary/Receptionist works closely with the staff and administration of USD 253.

Responsible to: Head Secretary and Principal

Payment rate: As established by the Emporia Board of Education

Qualifications:
1. High school diploma or equivalent.
2. Experience as a secretary.
3. Demonstrated typing and filing skills.
4. Experience using various computers and computer programs.
5. Desire to continue career improvement.
6. Health and Inoculation Certificate on file in the Central Office.
7. Such alternatives to the above qualifications as the board may find appropriate and acceptable.

Essential Functions:
1. Provide office and clerical support to assist with the efficient operation of the school district.
2. Ensure that all financial activities conform to district guidelines.
3. Communicate effectively with all members of the school district and community.
4. React to change productively and handle other tasks as assigned.
5. Appropriately operate all equipment as required.
6. Support the value of an education.
7. Support the vision and mission of USD 253.

Physical Requirements/Environmental Conditions:
1. Requires prolonged sitting or standing.
2. Occasionally requires physical exertion to manually move, lift, carry, pull, or push heavy objects or materials.
3. Occasionally requires stooping, bending, and reaching.
4. Must work in noisy and crowded environments.

General Responsibilities:

1. Screen visitors and telephone calls, directing them to the appropriate person/department.
2. Screen and route incoming mail.
3. Prepare outgoing mail.
4. Manage the automated substitute system which involves filling absences for all members of the teaching and support staff.
5. Check students in or out as needed.
6. Manage distribution of faculty and student parking permits.
7. Obtain, gather, and organize pertinent data as needed.
8. Maintain an orderly filing system.
9. Supervise assistants and assist in training new employees.
10. Summer duties:
11. Make name plates with new teachers' names to put on classroom doors.
12. Move telephones to appropriate rooms when teachers change rooms or new teachers come in.
13. Take inventory of all office supplies in front office workroom.
14. Update the locker book with new locker combinations for the coming year.
15. Update various files in front office.
16. Respect the confidentiality of records and information regarding students, parents, and teachers in accordance with accepted professional ethics, and state and federal laws.
17. Strive to maintain and improve professional competence.
18. Stay abreast of new technologies, data management and communication.
19. Comply with legal and regulatory requirements as provided by state and federal law.
20. Uphold and enforce board policy, administrative procedures, and school rules/regulations including but not limited to:
    • Acceptable use of technology
    • Sexual and racial harassment
    • Child abuse reporting
    • Health and safety including all precautions of the Bloodborne Pathogens Exposure Control Plan
21. Maintain a safe and well-organized work area.
22. Respond to change in a productive manner.
23. Strive to communicate the positive aspects of our school program to the public in word and deed.
24. Other duties as assigned by Head Secretary or Administrative Staff.