Hoffman Executive Assistant to Executive Chairman

Role Purpose

The Executive Assistant to the Executive Chairman serves as a highly trusted partner responsible for managing and coordinating both personal and business-related priorities. This role functions as an extension of the Executive Chairman, providing proactive support that enables effective management of personal affairs, philanthropic initiatives, real estate interests, and select dealership-related business activities. Also includes fully managing accounts payable, expenses and cash flow for the Executive Chairman. The position includes involvement in and acting as a liaison to support other financial responsibilities within the highly confidential family office environment.

Compensation: Pay is based on experience and qualifications.

Responsibilities

• Manage calendars, scheduling, travel, and meeting coordination for the Executive Chairman.
• Coordinate personal, business, and family office administrative tasks with professionalism and discretion.
• Accounts payable, including entering bills into QuickBooks and preparing checks for payment.
• Charitable foundation support, including budget, pledges, payment, tax administration
• Expense review and analysis
• Cash flow responsibility coordination
• Maintain organized financial and administrative records, both digital and physical.
• Support routine bookkeeping and accounting functions.
• Process mail, vendor correspondence, and routine financial paperwork.
• Assist with expense tracking, document preparation, and general office administration.
• Handle confidential information with the highest level of accuracy, integrity, and discretion.
• Provide general administrative support and assist with special projects as needed for the Family Office.