Hourly Secretary (2)- Human Resources Department
Posted Updated
Hourly Secretary - Human Resources Department
Effective: Immediately
Salary: Hourly Rate - $18.50
Hours: 28.00 hours per week
Pending Budgetary Approval
JOB QUALIFICATIONS
- Superior communication skills, bilingual English/Spanish strongly preferred
- Proficiency in Google Suite
- High degree of tact and ability to maintain confidentiality.
- Thoroughness and flexibility.
ESSENTIAL JOB FUNCTIONS
- Read all types of incoming material to establish essential information, for example, content or title in order to file properly.
- Retrieve, sort and file all documentation.
- Perform general office duties such as typing, operating office machines and sorting mail.
- Assist in processing new hires.
- Assist in tracking evaluations and professional development hours for staff.
- Maintain a highly organized, arranged file room.
- Interact with visitors, staff and public.
- Coverage for Receptionist when necessary.
- Date stamp files and materials received.
- Remove and shred out of date materials.
- Sort material in accordance with filing system used.
- Assist with screening and directing incoming calls.
- Locate materials from files upon request.
- Create/edit personnel folders for new/existing employees
- Create file jackets for employees who have left the district and plan on leaving the district.
- Track materials removed from files to ensure that borrowed files are returned.
- Handle requests from employees for materials from personnel file.
- Manage and maintain archive file room.