House Manager (Childcare and Estate Management Focus)

Job Title: House Manager (Childcare and Estate Management Focus)

Location: Encino, CA 91436

Employment Type: Full-Time | Approximately 35–40 hours per week

Schedule: Monday through Friday, approximately 12:00 PM – 6:00 PM or 1:00 PM – 7:00 PM (to be confirmed by family); Fridays may be slightly shorter on weeks that include a Saturday. Approximately 2 Saturdays per month (morning hours preferred). Some schedule flexibility is expected and appreciated.

Compensation: 35–40 per hour

Start Date: ASAP

Requirements

• Reliable personal vehicle required; mileage reimbursed at the IRS standard rate
• Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (including COVID-19 and influenza), subject to applicable legal accommodations
• CPR and First Aid certified, or willing to obtain prior to start
• Please maintain a fragrance-free presence in the home
• Maintain a smoke-free environment
• Must be authorized to work in the United States
• Strong English fluency required
• Valid driver's license with a clean driving record
• Confident driver (especially while kids are in car)

About Our Family

We are a warm, active, and fun-loving family with a busy household and a great sense of humor! Our days are filled with school pickups, sports practices, hosting friends and family, and all the wonderful chaos that comes with raising two children at very different stages of life. We love being social, spending time together, and creating a home where everyone feels welcome, comfortable, and cared for.

We both have demanding careers and work primarily from home or nearby. We value organization, thoughtful systems, and having a household that runs smoothly. Between our busy schedules, multiple properties, and love of entertaining, there are plenty of moving pieces! We already have a wonderful household team in place, including a cleaner, a caregiver for an aging family member who lives with us, and a longtime nanny/housekeeper. We're looking for someone who can help bring all those pieces together, keep things organized, and make everyday life a little easier.

Our 10-year-old is passionate about sports and activities and thrives with someone who is confident, kind, and brings a calm, grounded presence. We also have a baby girl who has completely stolen our hearts! We value caregivers who lead with empathy, communicate confidently, and genuinely enjoy connecting with children at different ages and stages.

Above all, we're looking for someone who wants to become a valued part of our household team. We aren't looking for someone to simply check boxes off a list. We want someone who takes pride in their work, enjoys creating order out of the everyday chaos, and finds joy in helping a busy family thrive.

Who You Are and What We're Looking For

You are the glue that holds it all together! A true jack or jill of all trades, you can wear 20 hats in a day and wear each one well. You thrive in a busy, dynamic household, love variety, and know how to keep things running smoothly without needing constant direction.

You are proactive, organized, confident, and resourceful. You anticipate needs, take ownership, communicate clearly, and bring a calm, positive energy to even the busiest days. You genuinely enjoy children, and hands-on infant care experience is a must. Experience in estate management or overseeing multiple properties would be a huge plus!

You are comfortable coordinating with household staff, managing vendors, handling schedules, and representing the family with professionalism and warmth. You are fluent in English, adaptable, and comfortable shifting priorities as the day unfolds.

Most importantly, you have a great sense of humor, take pride in your work, and love making life easier for the families you support. You don't just manage tasks — you make the whole household better!

Key Responsibilities

Family Support & Child Assistance

• Afternoon school pickup and transportation to activities
• Childcare for both children as needed
• Transportation to pediatric and other family appointments
• Kid-related errands: birthday gifts, school supplies, teacher appreciation, camp prep, and similar

Household Organization & Maintenance

• Maintain and create household organization systems throughout the home
• Coordinate donation drop-offs
• Event, holiday, and guest preparation
• Packing and unpacking for family travel
• Indoor plant care
• Change batteries, light bulbs, and smoke detectors as needed
• Occasional organizational projects (pantry, bathrooms, toy areas)
• Clean and maintain humidifiers and air purifiers

Inventory & Errands

• Maintain running household supply lists and proactively restock pantry, fridge, and household essentials
• Manage household subscriptions and orders
• Handle returns, dry cleaning drop-off and pickup, gift shopping, and mail and package management
• Breakdown boxes

Meal Support

• Collaborate with existing household staff on weekly menu planning
• Take the lead on lunches as needed
• Grocery shopping and putting away as part of supply restocking
• Meal prep and healthy snack preparation

Pet Care (Primarily Weekends)

• Feeding and walking dog occasionally
• Schedule grooming and veterinary appointments
• Maintain pet supply inventory

Vendor & Property Oversight

• Oversee and coordinate with cleaners, landscapers, and contractors
• Research vendors, coordinate repairs, and obtain quotes
• Be present for appointments and contractor visits
• Coordinate logistics related to property sale (currently one LA property), working with agents and property managers
• Manage readiness and coordination across multiple properties including LA, San Francisco, and a Martha's Vineyard property (purchase in progress)
• Oversee outdoor spaces and home systems as needed

Administrative & Personal Assistant Support

• Manage the household Skylight calendar, including children's schedules and household logistics
• Travel planning and logistics support
• Light receipt and expense tracking for vendor work outside of property managers
• Event and appointment coordination; family hosts regular gatherings at home
• Open to occasional travel with the family is a plus

How to Apply

Please send a short intro letter telling us a little about yourself and why this role is a great fit, an updated resume, and three professional references with contact information. Please note that this role requires a background check.

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