HR & Admin Assistant (6months contract)

Key Responsibilities

• Provide general administrative support, including filing, scanning, data entry, and document management.
• Coordinate employee training programmes, including scheduling, attendance tracking, and maintaining training records.
• Prepare reports, presentations, correspondence, and spreadsheets as required.
• Support daily office operations by coordinating administrative tasks and responding to internal requests.
• Organise employee engagement activities, staff welfare programmes, and company events.
• Maintain accurate employee records, personnel files, and the HR database while ensuring confidentiality.
• Assist in onboarding new employees, including preparing onboarding documents and coordinating orientation activities.
• Support work pass applications, renewals, cancellations, and other employment-related documentation.
• Assist with recruitment activities, including posting job advertisements, screening applications, coordinating interviews, and arranging interviews.
• Support monthly payroll processing by verifying attendance, claims, commissions, and other payroll-related information.
• Assist employees with insurance claims and liaise with insurers to ensure timely processing.
• Perform other HR and administrative duties as assigned by the Management.

Requirements

• Minimum Secondary, ITE, or Diploma qualification.
• Proficient in Microsoft Office applications, particularly Excel, Word, Outlook, and PowerPoint.
• Meticulous with strong attention to detail and accuracy.
• Responsible, proactive, and able to work both independently and collaboratively in a team environment.
• Good organisational and time management skills, with the ability to handle multiple tasks and meet deadlines.
• Good interpersonal and communication skills.
• Candidates without prior HR experience but with a keen interest in Human Resources are welcome to apply. Comprehensive on-the-job training will be provided.