HR & Admin Assistant

Job Responsibilities

• Handle day-to-day Human Resources (HR) and administrative functions.
• Manage employee attendance, timesheets, leave records, payroll processing, and other HR-related matters.
• Assist in recruitment activities, including posting job advertisements, screening resumes, scheduling interviews, and coordinating the hiring process.
• Prepare employment-related documents, including employment contracts, confirmation letters, warning letters, and other HR correspondence.
• Administer work permits, employment passes, and other employment-related applications, renewals, cancellations, and submissions to the Ministry of Manpower (MOM).
• Manage foreign worker matters, including onboarding, orientation, accommodation arrangements, medical appointments, insurance, and compliance with MOM regulations.
• Maintain accurate employee records and ensure proper documentation, filing, and confidentiality of HR information.
• Liaise with government agencies, vendors, insurance providers, and external stakeholders on HR and administrative matters.
• Handle general clerical and administrative duties, including data entry, document preparation, and office administration.
• Ensure compliance with company policies and Singapore employment laws and regulations.
• Support employee engagement activities and provide general HR assistance to employees and management.
• Perform any other ad hoc duties and responsibilities assigned by Management.

Requirements

• Minimum GCE 'O' Level or equivalent qualification.
• Proficient in Microsoft Office applications, particularly Microsoft Excel.
• Good communication and interpersonal skills.
• Able to work independently as well as collaboratively in a team environment.
• Responsible, organized, and detail-oriented with good time management skills.
• Willing to work in Tuas. Company transportation is provided.