HR & Admin Executive

Job Summary:

• Manage daily office operations, including pantry supplies, stationery purchase, and cleanliness.
• Organize quarterly birthday celebrations, wellness/get-well benefits, compassionate leave benefits, and newborn benefits.
• Coordinate with vendors for aircon maintenance, CCTV systems, door access readers, and badge printing.
• Oversee all inbound hotel bookings and renewals.
• Advise traveller on travel policies and procedure and process flow.
• Manage end-to-end recruitment activities, including job posting, candidate sourcing, resume screening, interview coordination, and communication with candidates and hiring managers.
• Support employee lifecycle administration, including probation confirmation, employee transfers, promotions, and employment status changes.
• Assist in preparing HR reports, employees' data management, and HR administrative support as required
• Maintain accurate employee records and HR databases, ensuring confidentiality and compliance with company policies.
• Manage employee offboarding processes, including resignation acceptance, exit clearance coordination, return of company assets, deactivation of system and building access, and preparation of relevant documentation.

Qualification:

• Diploma in HR or Business Administration or related discipline.
• 2–4 years of experience in office administration, with multi-country coordination a plus.
• Vendor management and multitasking abilities.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Organizational, communication, and interpersonal skills.
• Ability to handle confidential information with integrity and discretion.