HR & Admin Executive

Key Responsibilities:

• Human Resources Administration

  • Manage the full employee lifecycle, including onboarding, offboarding, and maintaining accurate employee records and documentation.
  • Prepare employment-related documents such as employment contracts, confirmation letters, disciplinary letters, and other HR correspondence.
  • Coordinate staff orientation and ensure all new hires are properly inducted into the Company’s policies, procedures, and culture.
  • Maintain and update employee records, leave balances, attendance records, and other HR databases with a high level of accuracy and confidentiality.
  • Support recruitment activities, including scheduling interviews, coordinating with candidates, and liaising with hiring managers.
  • Monitor staff probation periods and facilitate performance review processes.
  • Assist in the implementation and communication of HR policies, procedures, and internal initiatives.
  • Support employee engagement activities and contribute towards fostering a positive and inclusive workplace environment.
  • Ensure compliance with employment regulations and internal policies, escalating concerns to Management when necessary.

  Administrative Operations

  • Oversee general administrative functions to ensure smooth daily operations across the business.
  • Manage office supplies, stationery, and operational inventory, ensuring adequate stock levels are maintained.
  • Organise and maintain proper filing systems for both physical and digital records.
  • Handle incoming correspondence, documentation, and administrative requests in a timely and professional manner.

  Payroll and Staff Support

  • Assist in the preparation and submission of payroll information, ensuring accuracy and timely processing.
  • Track staff attendance, leave applications, medical certificates, and related documentation.
  • Serve as a point of contact for employees on HR and administrative matters, providing support and guidance where appropriate.
  • Support the resolution of employee concerns, grievances, and workplace conflicts in a fair, professional, and confidential manner.
  • Maintain confidentiality and professionalism when handling sensitive employee information.

  Compliance and Documentation

  • Ensure all employee records and Company documentation are complete, accurate, and up to date.
  • Support audits and regulatory submissions by preparing and organising required documentation.
  • Monitor the validity of work passes, certifications, and mandatory employment-related records where applicable.
  • Identify potential gaps or areas for process improvement and recommend practical solutions to enhance efficiency.