HR Administration & Compliance Specialist

Certified Aviation Services, LLC (CAS) — Birmingham, Alabama

Employment Type: Full-Time
Work Location: 100% On-Site
Department: Human Resources
Industry: Aviation / Aircraft Maintenance, Repair & Overhaul (MRO)
Reports To: Human Resources Director

POSITION SUMMARY

Certified Aviation Services, LLC (CAS) is seeking a highly organized and dependable HR Administration & Compliance Specialist to provide day-to-day administrative support to the Human Resources team at our Birmingham aircraft maintenance facility.

The Specialist will assist HR with employee records, Employee Action Forms, recruiting, onboarding, training documentation, compliance tracking, and general HR administration.

This is a hands-on support role focused on keeping HR documentation accurate, organized, and current while assisting the HR Manager with daily administrative needs.

Key Responsibilities

• Process and route Employee Action Forms (PAF's) for new hires, transfers, promotions, pay changes, status changes, and terminations.
• Update employee information in HRIS and other company systems.
• Track missing or incomplete employee paperwork and follow up.
• Assist HR with payroll documentation and employee data changes.
• Maintain confidentiality of employee information.
• Collect and file copies of licenses, certificates, training records, and other employee qualifications as directed by HR, Training, or Quality.
• Help keep employee qualification and training information current in tracking systems.
• Monitor upcoming expirations and provide reminders to HR and the appropriate department.
• Serve as a first point of contact for routine HR administrative questions.
• Assist employees with locating documents or completing routine paperwork.
• Coordinate with supervisors regarding missing forms, signatures, or documentation.
• Assist with employee communications and HR activities.
• Escalate employee relations, disciplinary, leave, compensation, or other sensitive matters to HR management.
• Answer phones and respond to routine HR emails.
• Schedule interviews, meetings, orientations, and training.
• Maintain HR calendars and tracking logs.
• Assist with employee events and HR initiatives.
• Prepare, copy, scan, file, and distribute HR documents.
• Assist with special projects and other duties assigned by HR management.