HR Administrative Assistant (Spartanburg, SC)

HR Administrative Assistant

Location: Spartanburg, SC

Contract: 6 months with potential for extension or direct hire

Schedule: Monday–Friday, 1st Shift | Onsite

Compensation: $21.00/hour + optional benefits

Position Summary

We are seeking a highly organized and detail-oriented HR Administrative Assistant to provide administrative support to the Human Resources department, with a primary focus on employee records management, document organization, and digitization.

This position will play an important role in transitioning employee personnel files from paper to electronic records by organizing, scanning, categorizing, and maintaining accurate documentation.

Additional responsibilities include supporting new hire orientation and onboarding, maintaining HR tracking documents, and assisting with departmental projects and general administrative tasks.

The ideal candidate will have strong organizational skills, exceptional attention to detail, the ability to manage multiple priorities, and a commitment to maintaining confidentiality when handling sensitive employee information.

Key Responsibilities

Employee Records Management & Digitization

• Sort, organize, and maintain active and inactive employee personnel files.
• Review existing paper records to ensure documents are properly categorized and filed.
• Scan, digitize, and organize employee records to support the transition to electronic personnel files.
• Establish and maintain consistent electronic folder structures and document naming conventions to ensure records are accurate, organized, and accessible to authorized personnel.
• Maintain the confidentiality and security of employee personnel, medical, and other sensitive records in accordance with company policies.
• Collaborate with HR and Legal teams to review, develop, and implement employee record retention and disposal procedures.
• Perform ongoing filing, scanning, and records maintenance to ensure employee files remain current and organized.

New Hire Orientation & Onboarding Support

• Assist with the preparation, coordination, and execution of new hire orientation sessions.
• Prepare orientation materials, employee welcome bags, and onboarding supplies.
• Coordinate employee uniform distribution, including collecting shirt sizes, organizing inventory, and maintaining distribution records.
• Maintain and update new hire tracking spreadsheets and onboarding documentation.
• Ensure required onboarding paperwork is collected, accurately documented, and provided to the appropriate HR personnel.
• Provide general administrative support during new hire orientation sessions.

General HR Administrative Support

• Collect, organize, and maintain HR-related documentation, including attendance records, medical documentation, and other employee records as assigned.
• Enter, update, and maintain accurate employee information in spreadsheets, HR systems, and other tracking tools.
• Respond to basic employee inquiries and direct more complex questions to the appropriate HR representative.
• Support daily administrative operations and provide additional assistance to the HR team as business needs arise.
• Maintain accurate records while ensuring compliance with company confidentiality and information security policies.

HR Projects & Process Improvement

• Assist with special HR projects and departmental initiatives.
• Research, organize, and document opportunities for administrative and process improvements.
• Support the implementation of updated HR procedures, systems, and documentation processes.
• Identify opportunities to improve efficiency, accuracy, and consistency in employee records management and administrative workflows.

Required Qualifications

Education

• High school diploma or equivalent.

Skills & Competencies

• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple tasks, prioritize assignments, and meet deadlines.
• Ability to work independently while maintaining accuracy and consistency.
• Strong written and verbal communication skills.
• Ability to handle confidential and sensitive employee information with discretion.
• Strong data entry, document organization, and general administrative skills.
• Ability to adapt to changing priorities and departmental needs.

Preferred Qualifications

• Associate degree in Business Administration, Human Resources, or a related field.
• Previous experience in Human Resources, administrative support, or records management.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Experience with electronic document management systems, scanning, digitization, or records management processes.
• Familiarity with Human Resources Information Systems (HRIS), particularly Workday.
• Experience maintaining employee records, tracking spreadsheets, or onboarding documentation.
• Previous experience supporting administrative operations within a manufacturing environment.

Work Environment & Physical Requirements

• Primarily office-based position within a manufacturing environment.
• Regular use of computers, scanners, printers, and other standard office equipment.
• May require occasional lifting or moving of employee files, office supplies, and orientation materials.
• Must be able to manage changing priorities and provide administrative support based on departmental needs.

HRU is an Equal Opportunity Employer (EOE).