HR Administrative Assistant

Essential Functions

• Administrative Support: Provide general administrative assistance to the HR department, including scheduling meetings and events, managing calendars, handling HR correspondence, and maintaining organized files both physically and electronically.
• Employee Records Management: Assist with the preparation and maintenance of employee records, ensuring that all information is up-to-date and in compliance with company policies and legal requirements.
• Recruitment Support: Help coordinate recruitment efforts, including posting job openings, reviewing applications, scheduling interviews, and assisting with onboarding processes for new hires.
• Compliance & Reporting: Assist in tracking and ensuring compliance with labor laws, company policies, and employee benefits programs. Prepare and maintain reports as needed.
• Employee Engagement & Communication: Serve as a point of contact for employees on HR-related inquiries, providing guidance on policies, procedures, and benefits. Help organize employee engagement activities and initiatives.
• Training Assistance: Assist in scheduling and coordinating training sessions, workshops, and other professional development activities for employees.
• Confidentiality: Maintain strict confidentiality regarding employee information and sensitive company data.
• Other HR Duties: Support the HR department with ad hoc tasks, projects, and initiatives to improve departmental effectiveness.

Job Requirements

• Education: High school diploma or equivalent required; Associate’s degree in Human Resources, Business Administration, or a related field preferred.
• Experience: Minimum of 1–2 years of administrative or HR-related experience preferred.
• Skills:
• • Bi-lingual in both English and Spanish is required.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong organizational skills with the ability to prioritize and manage multiple tasks simultaneously.
  • Excellent written and verbal communication skills.
  • Strong attention to detail and accuracy.
  • Ability to maintain confidentiality and handle sensitive information appropriately.
  • Experience with HR software (HRIS) is a plus.
• Personal Qualities:
• • Proactive, self-motivated, and able to work independently as well as part of a team.
  • Positive attitude with a strong customer service orientation.
  • Ability to adapt to changing priorities in a fast-paced environment.

Physical Demands

· The ability to sit for extended periods

Work Environment

· Office work environment