HR & Administrative Executive

Key Responsibilities:

• Process monthly payroll accurately and on time for approximately 40 employees.
• Maintain and update employee records, personal files, employment contracts, and HR documentation in the Info-Tech HR system.
• Prepare employment-related documents and correspondence, including appointment, confirmation, salary adjustment, and resignation letters.
• Manage staff leave, medical leave, attendance, and overtime records.
• Handle all matters relating to foreign workers' work passes, including applications, renewals, cancellations, issuance, lodging arrangements, address updates, security bonds, and medical examinations.
• Assist with recruitment activities, including job postings, advertisements, interview coordination, onboarding, offboarding, orientation, and exit clearance arrangements.
• Liaise with government agencies, insurance companies, and external vendors on HR and administrative matters.
• Manage office administration matters, including office supplies, stationery, staff uniforms, and vendor coordination.
• Administer and maintain records for Cash Card claims, diesel tokens, traffic summons, ERP and parking claims, and fuel cards/tokens.
• Coordinate vehicle inspection schedules, Vehicle Parking Certificate (VPC) applications, road tax renewals, vehicle insurance renewals, season parking renewals, and insurance claims.
• Maintain company licenses, permits, and administrative records, and ensure compliance with vehicle-related documentation requirements.
• Monitor drivers' license validity, vocational licenses, and maintain records of employee certifications and training.
• Assist in the preparation of reports, company policies, and other administrative documentation.
• Perform other HR, administrative and ad-hoc duties as assigned by management.

Job Requirements:

• Professional Certificate, NITEC, GCE "N" Level or GCE "O" Level qualifications.
• At least 1 year of relevant working experience in HR and administrative functions.
• Proficient in Microsoft Office applications (Word, Excel, Outlook, and PowerPoint).
• Well-organised, meticulous, and able to handle confidential documents with accuracy.
• Basic knowledge of the Singapore Employment Act and good HR practices.
• Good interpersonal, communication, and organisational skills.
• Able to work independently and as part of a team.
• Prior experience with payroll or HR software (e.g. Info-Tech) will be an advantage.

Working Hours:

• Monday to Friday: 8.30am to 5.30pm
• Alternate Saturday: 8.30am to 12.30pm