HR Administrator & Contractor Management Specialist
Description
HR Administrator & Contractor Management Specialist
Position overview
The Contractor Management Specialist oversees contractor and vendor management at Parallels, supporting the full contractor lifecycle from resourcing and onboarding through renewals and offboarding. This role also provides HR administration support, including supporting the Global HR team, and helping administer HR programs and requirements. Working closely with Finance, HR, Legal, IT, and Information Security, this role helps ensure that contractor engagements are properly structured, documented, and compliant with internal policies and applicable requirements. The role also coordinates with contracting agencies globally, supports SOWs and purchase orders, and contributes to cross-functional projects and process improvements related to contractor and vendor management.
KEY RESPONSIBILITIES
- Serve as the main point of contact for global contractor and vendor management internally and externally, building strong relationships and negotiating terms with vendors and contracting agencies where possible
- Lead end-to-end contractor resourcing, from intake and sourcing through to hiring coordination and onboarding, working with agencies across regions
- Evaluate contractor engagement models to ensure they are properly structured and aligned with internal policies, security requirements, and applicable regulations
- Work with the Legal department on Statements of Work (SOWs) and Master Services Agreements (MSAs), and manage contractor renewals and extensions in a timely manner together with hiring managers and agencies
- Oversee contractor departures and offboarding, working with the IT department on access removal and return of company assets, in line with internal policies and security requirements
- Create and manage contractor-related Purchase Orders (POs), confirm budgets, and analyze spend to identify opportunities for savings
- Track contractor changes (new engagements, renewals, extensions, and departures) and keep contractor data in internal systems and trackers accurate and up to date
- Partner with cross-functional teams on contractor- and agency-related matters, including payments, reporting, and compliance questions
- Contribute to cross-functional projects and drive process improvements related to contractor and vendor management
- Support the Global HR Team in the creation, execution and maintenance of People Programs
SKILLS AND WORKING APPROACH
- Strong organizational skills and the ability to manage multiple engagements, recurring deadlines, and requests across different regions
- Attention to detail and a structured approach to work, especially when handling documentation and data
- Understanding of contractor engagement models and compliance requirements, with the ability to work within internal policies and security requirements
- Clear communication skills and a collaborative, service-oriented mindset when working with hiring managers, agencies, vendors, and internal teams
- Good understanding of Budget and cost management, including forecasting spend, tracking against POs, etc
- Strong technical skills to manage different software and tools
- Negotiation skills and the ability to build strong relationships with contracting agencies
- Proactive approach to resolving issues and taking ownership of tasks through to completion
- Discretion when handling confidential business and personal information