HR Administrator

We have an exciting opportunity for an HR Administrator to join our HR team in Newark.

This is a varied role where you will provide day-to-day administrative support across the employee lifecycle, helping us deliver an efficient, professional and positive HR service to our employees and managers.

You could be preparing documentation for a new starter one day, updating employee records or HR reports the next, and supporting recruitment, training or wider HR projects.

If you enjoy working with people, have excellent attention to detail and want the opportunity to develop your HR knowledge and experience, we'd love to hear from you.

HR Administration & Employee Lifecycle

• Administer all employee lifecycle processes from hire to retire.

• Prepare and issue contracts of employment, offer letters, contractual change letters and other employment documentation.

• Coordinate onboarding activities to ensure a positive new starter experience.

• Manage leaver processes, documentation and exit administration.

• Maintain employee personnel files and documentation in line with GDPR requirements.

• Respond to employee and manager HR queries in a professional and timely manner.

• Support HR Advisors and the HR Manager with administrative activities and project work.

HR Systems (HiBob) Administration

• Act as the UK Subject Matter Expert (SME) for HiBob.

• Maintain employee records and organisational structures within the system.

• Configure and manage workflows, approvals, permissions and system processes.

• Lead regular audits to ensure data accuracy and integrity.

• Produce standard and bespoke people reports and dashboards.

• Support system upgrades, enhancements and new functionality implementation.

• Train managers and employees on HiBob functionality and self-service features.

• Create user guides, process documentation and training materials.

• Identify opportunities to automate manual HR processes and improve efficiency.

Recruitment & Onboarding Support

• Coordinate vacancy advertising across approved platforms.

• Schedule interviews and liaise with candidates and hiring managers.

• Manage recruitment administration and agency communications.

• Conduct right-to-work checks and other pre-employment screening activities.

• Prepare onboarding documentation and induction materials.

• Ensure all new starter information is accurately recorded within HiBob.

Payroll & Benefits Administration

• Prepare payroll reports and employee change data for payroll processing.

• Support monthly payroll administration activities.

• Maintain accurate records of salary changes, benefits and contractual amendments.

• Assist with benefits administration and employee queries.

Reporting & Data Management

• Produce regular HR reports and people metrics.

• Support reporting on absence, turnover, headcount, vacancies and recruitment activity.

• Monitor data quality and proactively resolve inconsistencies.

• Support compliance reporting and audit requirements.

• Use HR data to identify trends and opportunities for process improvement.

Learning & Development Administration

• Maintain training records and learning compliance data.

• Coordinate training bookings and learning activities.

• Track completion of mandatory training programmes.

• Support apprenticeship and development initiatives.

• Assist with employee engagement surveys and people initiatives.

Compliance & Governance

• Ensure HR records are maintained in accordance with GDPR and company policies.

• Support audits relating to personnel files, training records and HR documentation.

• Maintain policy and template libraries.

• Support compliance with employment legislation and internal governance requirements.

• Ensure confidential handling of employee information at all times.

What We Offer

• Competitive, market-based salary.

• 25 days annual leave.

• Pension and insurance schemes.

• Training and development opportunities.

• Career progression within a growing organisation.

• A supportive and professional working environment.

Requirements:

Previous experience in an HR Administrator, HR Coordinator or HR Assistant role.

Strong HR administration and organisational skills.

Experience working with HR systems and databases.

Excellent attention to detail and data accuracy.

Strong Microsoft Office skills, particularly Excel.

Ability to manage multiple priorities and deadlines.

Excellent communication and customer service skills.

Ability to handle sensitive and confidential information appropriately.