HR Administrator
Posted
Description
- Provide day-to-day HR administrative and operational support to the HR team, while being based in Serbia.
- Support the onboarding of new employees in Luxembourg, including documentation, HR system updates and coordination with relevant stakeholders.
- Manage and maintain employee records, personnel electronic files and HRIS data, ensuring accuracy and completeness.
- Support Luxembourg Joiner, Mover and Leaver (JML) processes, including preparation and coordination of the relevant HR documentation and system updates.
- Prepare and maintain standard employee lifecycle documentation, including employment certificates, salary and position change documentation, working-hours changes and other HR correspondence.
- Support the administration of sickness absence, annual leave, unpaid leave, maternity leave and parental leave in accordance with Luxembourg processes and guidance from the Luxembourg HR team.
- Manage assigned HR tickets and employee queries, ensuring accurate and timely follow-up and escalating HR matters to the Luxembourg HR team where appropriate.
- Maintain HR trackers and reference data, including holiday/absence records and other employee-related HR data.
- Support the coordination of payroll-related HR administration, including employee data changes and reconciliation of information with Payroll.
- Coordinate with relevant Luxembourg benefit and HR service providers, including pension, health insurance, lunch vouchers and other employee-benefit providers.
- Organise and coordinate ASTF occupational medical appointments for Luxembourg employees.
- Support internal and external audits, including ISAE and ISO audits, by preparing and providing HR documentation and evidence.
- Coordinate internal and external training administration, including registrations, records and follow-up.
- Prepare recurring and ad-hoc HR reports, statistics, trackers and PowerPoint presentations for the HR team.
- Maintain HR templates, process documentation and internal guidelines and support the standardisation and continuous improvement of Luxembourg HR administrative processes.
- Work closely with the HR team and other internal stakeholders to ensure HR activities are completed accurately and within agreed timelines.