HR AND ADMIN EXCUTIVE

ROLESAND RESPONSIBILITIES

HRAND ADMIN EXCUTIVE

· Maintain QuickHR (Leave, WFH, Monthly attendance, leave cancellation & update new employee details)

· Coordinating events (Office gatherings, Employee Birthdays, Office Trip)

· Helping in recruitment process

· Maintain employee records/ documents.

· Handling local HR matters

· Coordinate internship program (local)Maintain HR operational documents (E.g., Employee Handbook, Standard Operating Procedures, Policies and Guidelines, Service Agreement & Contract of Employment, etc.)

· Prepare ISO Documentation for Human Resource Department

· Recruitment activities from screening, shortlisting, interviewing, selection, offering, preparation, and administering the signing of contracts.

· Onboarding and offboarding process

· Manage HR operations such as preparing and maintaining personal files and records of employees.

· Manage holiday calendar and leave balance.

· Maintaining and recording employee attendance

· Support employee engagement activities in the company

· Compliance with government divisions

· Assist in any other task assigned.

· Oversee daily HR operations of the HR department.

· Assist Finance team on finance-related matters.

· Assist IT Team on IT related matters.

· Assist in the preparation of regularly scheduled reports.

· Develop and Maintain a Filing System for all office/confidential Documents

· Make Travel Arrangements for Employees and Organize Travel arrangements

· Book Conference Calls, Rooms, Taxis, Couriers, Hotels and etc.

· Maintain Computer and Manual Filing Systems

· Submit and Reconcile Expense Reports for Various Countries

· Carry out administrative duties such as filing, typing, copying, binding, scanning & etc.

· Handle sensitive information in a confidential manner.

· Reply to email, telephone and face to face inquiries.

· Develop administrative staff by providing information, educational opportunities and experimental growth.

· Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed suppliers; placing orders forsupplies; verifying receipt of supplies.

· Must be able to work independently and in teams,handle multiple tasks and able to work in a high standard in an environment where tight timelines/deadlines are normal course.

· Assist in bookkeeping and payroll review employees monthly travel claims.

Requirements

· Bachelor’s degree or diploma in Business Administration or a related field

· 1–3 years of experience in an administrative or office support role

· Good communication skills in English (spoken and written)

· Proficient in MS Office (Word, Excel, Outlook, PowerPoint)

· Strong organizational and time-management skills

· Ability to multitask and work independently

· Attention to detail and a proactive working attitude