HR and Administrative Assistant

Spanish Broadcasting System, Inc.

Job Title: HR and Administrative Assistant

Reports To: Director of Human Resources

Position Type: Full-time

• Maintain Employee Records: Keep physical and digital personnel files and authorized ADP records accurate and up to date for new hires, transfers, terminations and other employment changes.
• Coordinate Recruitment Logistics: Post job openings, screen incoming resumes and coordinate interviews with candidates and hiring managers.
• Assist with onboarding and orientation: Launch onboarding workflows in ADP, prepare new-hire materials, assist employees with required paperwork and coordinate first-day orientations.
• Support benefits and leave administration: Maintain PTO, sick leave and leave-of-absence records as directed, assist with routine benefits enrollment questions and refer eligibility or policy decisions to the appropriate HR team member.
• Respond to employee inquiries: Assist with routine questions about company procedures, direct employees to the appropriate resources and promptly escalate sensitive or complex matters to HR management.
• Provide administrative support across departments: Assist HR and other departments as needed with printing, copying, scanning, filing, preparing documents, updating spreadsheets, data entry, scheduling and other administrative tasks, with priorities coordinated through the HR supervisor.
• Coordinate office supplies: Monitor office supply needs, prepare and place orders within approved purchasing procedures, track deliveries and help maintain organized supply areas.
• Maintain organized records and materials: Support physical and electronic filing systems, prepare meeting materials and correspondence, and assist with other office projects and administrative duties as assigned.

• ADP experience: At least one year of direct, hands-on experience using ADP to maintain employee information and support HR workflows.
• Microsoft Office proficiency: Working proficiency in Microsoft Excel, Word, Outlook, PowerPoint and other Microsoft 365 applications. Ability to maintain spreadsheets and trackers, use basic Excel formulas and sorting/filtering, format documents and correspondence, and manage email and calendars.
• Administrative experience: One to three years of administrative experience, preferably in an HR department or corporate office.
• Education: High school diploma or GED required. An associate’s or bachelor’s degree in Human Resources, Business Administration or a related field is a plus.
• Confidentiality: Ability to handle sensitive employee, compensation, benefits and medical information with discretion and follow established access and records procedures.
• Communication: Strong verbal and written communication skills and a professional, helpful approach to employees, candidates and colleagues.
• Organization and accuracy: Ability to prioritize requests, meet deadlines, maintain accurate records and support multiple departments while keeping HR responsibilities on track.
• Office equipment: Familiarity with printers, copiers, scanners and electronic document management tools.

• Basic knowledge of employment laws and HR compliance practices.
• Experience coordinating schedules and administrative work across remote and in-office teams.