HR Assistant

JobDescription – HR Assistant | $2,000 – $2,500

PositionSummary

The HRAssistant supports the day-to-day operations of the Human Resourcesdepartment, with a focus on HR administration, recruitment coordination,employee documentation, and uniform inventory management. The role ensuresaccurate record-keeping, efficient HR processes, and compliance with companypolicies.

KeyResponsibilities

• Coordinate employee onboarding and offboarding processes, including documentation and exit clearance.
• Prepare HR documents such as employment contracts, confirmation, promotion, transfer, warning, and other HR-related letters.
• Create, maintain, and organise employee personal files only hardcopy.
• Maintain accurate employee records and ensure strict confidentiality.
• Manage uniform inventory across various sites, including stock monitoring, issuance, collection, and replenishment.
• Maintain uniform stock records, conduct periodic inventory checks, and coordinate orders with vendors.
• Support recruitment activities, including job postings, candidate screening, shortlisting, and interview arrangements.
• Maintain recruitment trackers and assist with the preparation of employment offers.
• Update employee master lists and HR records regularly.
• Assist with monthly attendance verification and consolidation of employee records.
• Maintain proper filing and documentation of HR-related records, invoices, and inventory reports.
• Application on gate passes, liaise with site managers and Operations on HR administrative matters.
• Provide administrative and operational support to the HR Manager to ensure smooth daily HR operations.
• Perform other HR-related duties and ad-hoc assignments as directed by the HR Manager.

Requirements

• Diploma in Human Resource Management, Business Administration, or a related field.
• At least 1 year of relevant HR experience is preferred.
• Knowledge of Singapore Employment Act and MOM work pass processes is an advantage.
• Proficient in Microsoft Office and HRIS systems.
• Good communication, organisational, and administrative skills.
• Positive working attitude with a willingness to learn.
• Self-motivated, proactive, and able to work independently.
• Meticulous, responsible, and a good team player.
• Strong attention to detail and ability to manage multiple tasks efficiently.