HR Assistant

What you'll be doing:

As an HR Assistant, you'll play a key role in shaping the employee experience from day one through to career progression and beyond. This is an excellent opportunity for someone with previous HR or People Administration experience who is looking to further develop their career within a supportive, fast-paced technology business.

At Iomart, we're the UK's leading provider of secure cloud and managed services, helping organisations harness technology to drive innovation and growth. We're passionate about people, technology and continuous improvement, making this the perfect environment for someone who is curious, proactive and keen to expand their HR knowledge and experience.

In this varied role, you will:

• Be the first point of contact for the HR team, managing the HR inbox and directing queries to the appropriate people when needed.
• Support the full employee lifecycle, from onboarding new starters to offboarding leavers, ensuring every employee has a positive and seamless experience.
• Prepare and process HR administration, including employment contracts, change letters, onboarding activities and maintaining accurate trackers and records.
• Support recruitment activity, including interview scheduling, candidate communications, onboarding administration and maintaining recruitment records where required.
• Assist with employee relations matters such as absence management, disciplinary, grievance and flexible working cases by preparing documentation, tracking actions and taking notes during meetings.
• Maintain employee records and ensure all documentation is filed accurately and confidentially in line with GDPR requirements.
• Support the administration of employee benefits, helping colleagues understand their options and ensuring benefit changes are processed correctly.
• Become a super-user of our HR systems, maintaining accurate data, producing reports and dashboards, supporting system enhancements and identifying opportunities to improve processes.
• Drive continuous improvement by helping to introduce automation, AI and digital solutions that make HR processes more efficient and user-friendly.
• Assist with annual salary review and reward activities, including reporting, salary change administration and system updates.
• Coordinate occupational health referrals and related administrative activities.
• Deliver engaging HR inductions for new employees, issue exit surveys and support the exit interview process.
• Support HR compliance activities such as right-to-work checks, policy updates, training records and audit preparation.
• Work closely with the wider People Team on projects and initiatives, including Diversity, Equity & Inclusion (DE&I), employee engagement, learning and development, internal communications, system implementations and company events.

We want to hear from you if you:

• Have previous experience working in an HR, People, Recruitment, People Operations, or HR Administration role.
• Have a genuine interest in delivering a great employee experience and supporting people across the employee lifecycle.
• Enjoy solving problems, improving processes, and finding smarter ways of working.
• Have strong digital skills and are confident using technology, particularly Excel, AI tools, HR systems, or other software to improve efficiency and automate routine tasks.
• Are naturally organised, with excellent attention to detail and the ability to manage multiple priorities.
• Have a customer-service mindset and enjoy helping people by providing a professional, friendly, and responsive service.
• Are confident communicating with a wide range of people and can build positive relationships across different teams and levels of the business.
• Feel comfortable handling sensitive and confidential information with professionalism and discretion.
• Have a proactive attitude, enjoy learning new systems, and aren't afraid to suggest new ideas or challenge the status quo.
• Can work independently while also being a supportive and collaborative team player.

Bonus points if you have:

• Experience supporting HR processes such as onboarding, offboarding, employee records management, absence administration, recruitment coordination, or HR reporting.
• Experience using HR systems, CRM platforms, or databases.
• Strong Excel skills, including working with data, reports, dashboards, or people metrics.
• An interest in people analytics, process improvement, automation, AI, or digital transformation.
• Started, completed, or are interested in studying towards a CIPD qualification.
• Most importantly, we're looking for someone who is eager to learn, embraces technology, enjoys improving how things are done, and wants to make a real impact on the employee experience from day one.

What's in it for me?

Salary: Up to £35,000 DOE

• Holiday Trading Scheme - buy or sell part of your annual leave allowance
• Flexible and Hybrid working (3 days office/2 days home)
• Day off on your birthday
• Enhanced paternity, maternity and adoption leave
• Access to our excellent flexible benefits scheme

Who you'll be doing it for:

Iomart is the UK’s leading Secure Cloud Managed Services Provider. We are passionate about delivering Hybrid Cloud, Data Protection, Cyber Security and Secure Connectivity to over 9,000 organisations in the UK and globally.

• We have over 25 years expertise in data centre and cloud services
• Over 600 skilled professionals and turnover over £143m
• Our HQ is in Glasgow and offices across the UK.
• We provide critical services across all public and private sectors

What to do next:

Please click apply if you like the sound of this role. If you do not have an up to date CV or want to have a chat about the role first, please contact us on [email protected]

We’re an equal opportunities employer and want our vacancies to be available to all, so if you need us to make any reasonable adjustments during the process then just let us know.