HR Assistant

Job Summary:

The HR Assistant supports the day-to-day operations of the Human Resources department, providing administrative, recruiting, benefits, payroll, and onboarding support across the organization. This role assists the HR Generalist and HR Manager with full-cycle recruiting, new hire onboarding and orientation, benefits and payroll processing, headcount tracking, and maintaining accurate and compliant employee records.

This position requires someone who is detail-oriented, organized, and comfortable managing multiple HR functions in a fast-moving manufacturing or warehouse environment, while maintaining a high level of confidentiality and data integrity.

Essential Duties, Functions and Responsibilities:

• Support Benefits and Payroll: Assist with full-cycle benefits administration and payroll processing, including enrollments, changes, deductions, and resolving employee questions.

• Manage Full-Cycle Recruiting: Own full-cycle recruiting efforts — posting requisitions, screening candidates, scheduling interviews, and extending job offers — in coordination with the HR Generalist/HR Manager and hiring managers.

• Conduct Onboarding and Orientation: Conduct new hire orientation and onboarding, including I-9 verification and completion of new hire paperwork, to ensure a smooth and compliant start for every employee.

• Maintain Data Integrity: Enter and maintain accurate employee data in HR systems, ensuring data integrity across personnel files, payroll, and benefits records.

• Track Headcount: Monitor and manage headcount reporting, tracking open positions, new hires, and terminations to support workforce planning.

• Assist HR Leadership: Provide day-to-day administrative and project support to the HR Generalist and/or HR Manager, helping execute HR initiatives and daily operations.

• Support Policy Implementation: Assist with the rollout, communication, and enforcement of company policies and procedures.

• Provide Administrative Support: Handle general administrative duties for the HR department, including filing, correspondence, scheduling, and maintaining department records.

Competencies/Skills/Abilities:

HR & Administrative Skills:

• Data Entry & Accuracy: Strong attention to detail and accuracy when entering and maintaining employee data and records.

• Recruiting Coordination: Ability to manage multiple requisitions and candidates simultaneously through the full recruiting cycle.

• Benefits & Payroll Knowledge: Working knowledge of benefits administration and payroll processing procedures.

Collaboration & Communication:

• Communication: Clear written and verbal communication skills for interacting with employees, candidates, and management.

• Teamwork: Ability to work collaboratively with the HR Generalist, HR Manager, and hiring managers across departments.

Professionalism & Reliability:

• Confidentiality: Trustworthy and professional, with strict discretion in handling sensitive employee information.

• Dependability: Reliable and organized, with strong follow-through on multiple, concurrent HR tasks and deadlines.

Required Education and Experience:

Required:

• High school diploma or equivalent.

• Minimum of 2 years of experience in an HR, administrative, or related support role within a manufacturing or warehouse environment.

• Experience with benefits and payroll processing systems.

• Experience with full-cycle recruiting, onboarding, and orientation.

• Experience with I-9 verification and employment eligibility processes.

• Experience with data entry and maintaining accurate HR records.

Preferred:

• Familiarity with HRIS platforms and applicant tracking systems (ATS).

• Working knowledge of employment law and HR compliance basics.

Work Environment:

• Work is performed on-site at the Refreshed Tech facility, primarily in an office setting within the warehouse/manufacturing environment, with regular interaction with warehouse and manufacturing personnel.

Physical Work Conditions:

This position has the following body position requirements –

Travel Required: No

Additional Eligibility Requirements:

None.

Work Authorization/Security Clearance Requirements:

Must be legally authorized to work in the United States.

Supervisory Responsibilities:

• This position has no supervisory responsibilities.

• Performs other related duties as assigned.

Refreshed Tech is an equal opportunity employer.