HR Assistant
I’m looking for a Virtual Assistant with a good background in HR, education in the field, to help me in the day to day HR Operations. A lot of the things will be in the back office, using Google Drive documents, Typeform, Slack, Asana, compiling and reviewing applications, coordinating with applicants, up to the interview. If interviewing is something that you can also do, that is even better.
This is a part-time position, 15 - 20 hours per week, so it would be great if you have other personal commitments, but at the same time, you are willing to take your career further, learn new tech and be exposed to different businesses worldwide.
It could be that at peak times you can work more than 20 hours per week, if you are available, and eventually, if everything goes well and we find our rhythm, this opportunity could become full-time, long term.
Schedule is going to be flexible, based on availability, mostly during business hours and evening.
Responsibilities:
Write detailed job descriptions and expectations or requirements from candidates with the aim of finding you the most relevant and serious one(s)
Post vacant positions on our online company website (WiX) and on popular job boards and social media platforms
Create and administer pre-employment tests to screen out the candidates who are not a good fit for a particular job or your team in Typeform
Review all the job applicants’ online profiles and resumes in Google Drive
Perform the shortlisted candidates’ background checks including employment history, references and the like
Schedule zoom or phone job interviews (or any other ways of interviewing job applicants you prefer) with the selected top-rated candidates
Welcome newly hired candidates by sending them a courteous congratulatory email containing the following steps they should take and contact details of a person in charge for any further questions they may have
Create and update forms and other documents
Social media content creation and updates
We can redesign the responsibilities in the future, based on your aptitude and development interests
High school diploma or higher
Over three years of experience in a HR or Virtual Assistant role
Familiarity with latest workplace technologies, including VoIP, online calendars and desktop sharing, Google Drive, Asana, Slack is desirable
Community building would be awesome, social media knowledge
Great English language both written and spoken
Graphic design experience would be great, but not mandatory
Working knowledge of spreadsheet and word-processing program
Excellent multitasking, time management and organizational skills
Ability to work with minimum supervision
Must have a PC and reliable Internet connection