HR Coordinator – HRIS/Contract Administrator

Alabama State University, Office of Human Resources, invites applications to fill the HR Coordinator – HRIS/Contract Administrator. The HR Coordinator provides technical and operational support for the University's human resources information systems, employee data, contract administration, and system reporting. As the primary administrator for UKG Ready, this position supports HRIS operations, data integrity, system troubleshooting, reporting, and user support while maintaining employee data in HRIS/PeopleSoft.

Duties and Responsibilities:

• Serve as the primary administrator for UKG Ready, maintaining employee information, processing authorized personnel changes, supporting system functionality, and assisting users with HRIS-related issues.
• Maintain and update faculty and staff employee data in UKG Ready and HRS/PeopleSoft, ensuring information is accurate, complete, and properly reflected across systems.
• Conduct HRIS data audits and reconciliations to identify and resolve discrepancies and support accurate HR and payroll information.
• Maintain secure and organized electronic and physical personnel records, contracts, and HR documentation in accordance with University policies and compliance requirements.
• Coordinate with Payroll, Benefits, HR Generalists, and other University departments to resolve employee data issues and support timely HR operations.
• Develop and distribute standard and ad-hoc HRIS reports and data extracts as requested.
• Support UKG system testing, data validation, upgrades, and process improvement initiatives.
• Assist with benefits-related HRIS activities, including employee updates, enrollment information, documentation tracking, and audit preparation.
• Maintain HRIS procedures, user guidance, and training materials.
• Respond to faculty, staff, students, and other customers regarding HR processes, benefits, employee records, and HRIS navigation, providing timely and professional service.
• Assist with employee status changes, transfers, promotions, reclassification's, and other authorized personnel actions.
• Assist with processing employee contract renewals, including tracking renewal activity and related documentation.
• Assist walk-in customers as required.
• Maintain the confidentiality and security of employee and HR information.
• Perform other job-related duties as directed by the immediate supervisor.
• Assists with employee new hire contracts

Minimum Qualifications:

Associate degree in Human Resources, Business Administration, Information Systems, or a closely related field and experience with HRIS, enterprise systems, data management, or HR operations.

Preferred Qualifications

· Experience with UKG Ready, PeopleSoft, or comparable HRIS platforms.

· Experience with HRIS reporting, data audits, reconciliation, and troubleshooting.

· Experience with employee personnel transactions and contract administration.

· Experience supporting payroll or benefits data within an HRIS.

· Experience with HRIS testing, data validation, or process improvement.

· Higher education HR experience preferred.

· Strong Microsoft Excel skills, including data analysis, formulas, sorting/filtering, and reporting.

· Strong analytical, technical, organizational, and problem-solving skills.

· Ability to troubleshoot HRIS and data issues and determine appropriate solutions.

· Strong communication and customer-service skills with the ability to maintain confidentiality.

EEOC STATEMENT:
It is the policy of Alabama State University to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law.

SUPPLEMENTAL INFORMATION:
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Federal law requires identity and employment eligibility verification on Form I-9 within three (3) business days of employment.

All positions require the passing of a background check and some the passing of a drug screen.

DISCLAIMER:
The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. These statements are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of a person in this position.