HR Coordinator

Position Summary

The HR Coordinator supports the Human Resources department by assisting with recruiting, onboarding, employee administration, office operations, and HR-related projects. This role serves as a key resource for candidates, employees, and visitors while helping maintain efficient office operations and delivering positive employee experience. The position offers an excellent opportunity for an early-career HR professional to develop their Human Resources knowledge and skills through hands-on experience and mentorship under the HR Manager.

The HR Coordinator serves as a key point of contact for candidates and employees, helping to ensure a positive candidate and employee experience while supporting the day-to-day administrative functions of the Human Resources department. The ideal candidate is highly organized, detail-oriented, professional, and passionate about building a career in Human Resources.

In addition, this role may assist with social media and employer branding initiatives to help promote Updike Distribution Logistics as an employer of choice.

Key Responsibilities

Recruiting & Talent Acquisition Support (Top Priority)

Support the full cycle recruiting process for warehouse, transportation, and corporate positions

Review applications and resumes to identify qualified candidates

Conduct initial phone screenings and candidate outreach

Schedule and coordinate interviews with hiring managers

Maintain candidate records and applicant tracking systems

Communicate with candidates throughout the hiring process to ensure a positive candidate experience

Assist with recruiting events, job fairs, open houses, and community outreach activities

Support recruiting efforts through job board management and candidate sourcing activities

Onboarding & New Hire Administration

Coordinate onboarding activities for new hires

Prepare onboarding paperwork and new hire documentation

Assist with new hire orientation and employee introductions

Ensure all onboarding records are completed accurately and maintained appropriately

Support I-9 completion and employment documentation processes

Assist with employee file maintenance and record retention

Human Resources Administration

Maintain employee personnel files and HR records

Assist with employment verifications and employee documentation requests

Update and maintain employee information within HR systems

Generate and distribute HR reports as requested

Support HR compliance initiatives and recordkeeping requirements

Assist with policy communication and HR-related administrative tasks

Respond to routine employee inquiries and direct employees to appropriate resources

Maintain strict confidentiality of employee and company information

Employee Engagement & Communication

Assist with employee recognition and engagement programs

Support company events, employee appreciation activities, and culture initiatives

Help coordinate employee communications and announcements

Promote a positive employee experience through responsive and professional support

Office Administration & Facilities Support

Manage office supply inventory and coordinate ordering of office, breakroom, and operational supplies

Conduct routine inventory checks to ensure adequate stock levels are maintained

Coordinate with vendors and suppliers for office-related purchases and deliveries

Monitor and maintain organization of office, conference rooms, breakrooms, and common areas

Assist with company mail distribution, shipping, and receipt of deliveries

Support facility-related administrative needs and coordinate maintenance requests as needed

Assist with employee workstations, office setup, and onboarding logistics for new hires

Maintain inventory records and track departmental supply expenditures

Support company events, meetings, and employee engagement activities through scheduling, ordering supplies, and event preparation

Social Media & Employer Branding (Preferred)

Assist with maintaining recruiting-related social media content

Help promote open positions and company culture through social media platforms

Support employer branding initiatives that enhance awareness of career opportunities at Updike Distribution Logistics

Assist with creating content that highlights employee achievements, company events, and workplace culture

Professional Development & Team Support

Support HR projects and initiatives as assigned

Assist with continuous improvement efforts related to recruiting and onboarding processes

Demonstrate a willingness to learn and develop within the Human Resources profession

Participating in training and development opportunities provided by the HR Manager

Qualifications

1–3 years of experience in Human Resources, Recruiting, Administrative Support, or a related field preferred

Associate's degree in Human Resources, Business Administration, Communications, or related field preferred

Strong organizational and time-management skills

Excellent written and verbal communication skills

Strong customer service and interpersonal skills

Ability to manage multiple priorities in a fast-paced environment

Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Experience with UKG, Kronos, HRIS systems, or applicant tracking systems is a plus

Experience in transportation, logistics, warehousing, or distribution environments is a plus

Experience managing social media platforms is a plus but not required

Knowledge, Skills & Abilities

Strong desire to build a career in Human Resources

High level of professionalism and confidentiality

Strong attention to detail and organizational skills

Ability to work independently and collaboratively within a team environment

Strong problem-solving and communication skills

Positive attitude with a willingness to learn and grow

Ability to build effective relationships with employees, candidates, and leadership

Physical Requirements

Regularly required to sit, stand, walk, talk, hear, and use hands to operate office equipment

Occasionally required to bend, stoop, reach, or lift office materials up to 25 pounds

Ability to work at a computer for extended periods throughout the workday

Work Environment

Primarily office-based environment with occasional interaction within warehouse and operational facilities

Fast-paced, team-oriented environment supporting multiple departments and locations

Opportunity for mentorship, professional development, and career growth within Human Resources