HR Executive (Contract)

HR Executive (6-to-9-month contract – maternity replacement)

We are seeking an ideal candidate that is eager to manage daily operational tasks and projects within Human Resources.

Daily Operational

Managing HR data, ensuring records are accurate, processing payroll, statutory payments, leave management, insurance management and handling overall administrative tasks.
HR letter preparations (Probation confirmation, employment certificate, etc.)
Support Malaysia, Singapore and EOR countries on day-to-day administration.

Onboarding activities

Preparing of Employment Agreement and getting it endorsed, Liaise with IT on email, equipment and software requirement, Preparation of onboarding schedule.

Offboarding activities

Preparing acceptance of resignation letter, communicating on exit interviews and exit clearance. Ensure to have smooth departure of employees.

Training and Development

Support HR team to coordinate with training providers and programmes.
HRD claimable trainings - Submission of HRD grant application and approval and to communicate with respective business units.
Non HRD claimable trainings – review the budget allocation, getting approval from line manager and to liaise with training provider for confirmation.

Invoices and Vendor coordination

Follow up, checking and preparation of monthly invoices.
Create purchase orders via SAP Concur system, and work with internal finance processing.

Employee experience and engagement

Coordinate with internal teams for to enhance culture, employee satisfaction, and engagement.
Be part of the committee team for quarterly festive celebration.

Continuous improvement

Policy review and update: Update HR handbook, policies, workflow and job descriptions.
Data & Reporting: Prepare necessary data and report as and when requested.
Other HR ad hoc projects as and when required.

General Safety & Health Responsibilities:

Comply with local governmental HSE regulations, with Lesaffre fundamental principles and apply the safety Policy,
Participate in entity safety activities and always show best examples (Rules application, PPE wearing, perform safety visits, accident analysis, safety committees…),
Participate actively in the risk assessment of own’s job area
Follow the safety action plan of own perimeter,
Make safety rules in your perimeter, communicate it, make sure your team understands and applied them,
Start all meetings (from 8 persons minimum) by a safety contact,
Encourage safe acts and discourage each time you see unsafe acts,
Report unsafe conditions / acts and near misses to the managers,
Report within 12 hours all recordable accidents to the next level of management,
Report each month all recordable accidents and first aids happened in your perimeter,
Participate in the target-setting process for the safety KPIs,
Be a part of recognition & sanction program.

Safety & Health Responsibilities within Human Resources:

Integrate safety trainings into the entity annual training plan (local mandatory, essential and recommended safety trainings),
Follow-up mandatory safety trainings,
Participate in psychological risk assessments and prevention program,
Make sure that all newcomers receive safety training. Their training should be recorded and kept,
Make sure that safety roles and responsibilities are include in each job description according to this JD guideline,
Make sure all employees receive medical check according to local regulation requirements, follow each employee health situation, keep medical check records, and facilitate the follow-up of any employee who has medical deficiency,
Participate to the safety committee meetings.

See also