HR Executive cum Personal Assistant
Description
We are looking for a friendly, approachable and independent HR Executive cum Personal Assistant to join our growing team.
The successful candidate will be responsible for managing the company's day-to-day HR operations, ensuring compliance with Singapore employment regulations and supporting employee relations.
This position also includes light Personal Assistant (PA) responsibilities, such as meeting coordination, taking meeting minutes and occasionally accompanying management to business meetings.
We value someone who is people-oriented, organised, proactive and confident in communicating with employees from different backgrounds.
Key Responsibilities
Human Resources Management
Manage the full spectrum of day-to-day HR operations and administration.
Prepare employment contracts, appointment letters, confirmation letters, resignation acknowledgements and other HR documentation.
Handle Work Permit, S Pass, Employment Pass and other relevant work pass applications, renewals, cancellations and related MOM submissions.
Ensure compliance with Singapore Employment Act, MOM regulations and applicable employment requirements.
Manage employee onboarding, offboarding, transfers, confirmations and other employment-related processes.
Assist with recruitment, candidate screening, interview arrangements and hiring coordination.
Maintain employee records, attendance, leave balances and HR information systems.
Coordinate monthly payroll preparation, CPF matters and employee benefits administration.
Handle employee enquiries, workplace concerns and grievances professionally and confidentially.
Communicate regularly with employees to understand their concerns, provide guidance and support positive employee relations.
Assist management in resolving employee-related issues and improving HR processes.
Personal Assistant & Administrative Support
Assist management with meeting arrangements, scheduling and coordination.
Attend meetings, take accurate meeting minutes and follow up on action items.
Occasionally accompany management to external business meetings.
Assist with business correspondence, documentation and administrative coordination.
Support other reasonable administrative tasks assigned by management.
Job Requirements
Minimum 2 years of hands-on HR experience in Singapore, preferably covering the full spectrum of HR operations.
Good working knowledge of Singapore Employment Act, MOM regulations and employment compliance requirements.
Practical experience handling Work Permit, S Pass and Employment Pass applications, renewals and cancellations.
Experience preparing employment contracts and managing employee documentation.
Familiarity with payroll administration, CPF, employee leave and statutory benefits.
Strong interpersonal and communication skills, with an approachable and patient personality.
Comfortable engaging employees from different nationalities and backgrounds.
Organised, detail-oriented and able to work independently with minimal supervision.
Able to handle confidential employee and company information professionally.
Good written and spoken English and Chinese.
Willing to attend occasional external meetings with management.
Additional Advantages
Diploma or Degree in Human Resource Management, Business Administration or a related discipline.
Experience in the F&B, hospitality, manpower or service industries.
Familiarity with HR management systems and digital HR processes.
Working Arrangements & Benefits
Flexible working hours.
Hybrid work arrangement with 2 work-from-home days per week, subject to opertional needs
3 office-based working days per week, subject to operational requirements.
Supportive and collaborative working environment.
Opportunities for professional development and career growth.
Exposure to different business operations and management activities.