HR Executive

We are looking for a proactive and organised professional to manage the overall office infrastructure, staff coordination, and administrative operations, along with supporting basic accounting functions. The ideal candidate should have a strong sense of ownership, hands-on experience in office management, and excellent coordination skills to ensure smooth functioning across departments.

Responsibilities:

• Oversee day-to-day office operations, ensuring a clean, safe, and efficient work environment.
• Manage vendor coordination, office maintenance, procurement, and asset inventory.
• Handle front desk activities, visitor management, and general administrative support.
• Coordinate staff attendance, leave tracking, and office discipline in collaboration with the HR manager.
• Assist with employee onboarding, documentation, and exit formalities.
• Manage petty cash, office expenses, reimbursements, and vendor payments.
• Maintain accurate records of purchases, bills, and administrative expenditures.
• Coordinate IT, facility, and infrastructure support for smooth office functioning.
• Organise internal meetings, celebrations, and employee engagement events.
• Employee Grievance Handling and Documentation: Address and document employee grievances promptly, promoting a fair and respectful work environment for all employees.

Requirements:

• Proven track record in a similar front office and office management role in the service industry.
• Exceptional organisational and interpersonal abilities.
• Capability to function autonomously and as part of a collaborative team.
• Strong understanding of office administration and coordination.
• Working knowledge of basic accounting and expense management.
• Excellent communication and follow-up skills.
• Proficiency in MS Office (Excel, Word, Outlook) and Google Workspace.
• Understanding of HR policies and employee documentation.

Good-to-Have Skills:

• Experience with Tally or accounting software.
• Familiarity with HR tools, job portals, or ATS systems.
• Exposure to vendor negotiations and facility management.
• Event planning or employee engagement coordination experience.

Education:

• Bachelor's degree in commerce, business administration, or a related field.
• Additional certification in office management, HR, or accounting will be a plus.

Behavioural Characteristics:

• Organised, reliable, and approachable.
• Positive attitude with a sense of accountability.
• Team player who is proactive and professional.
• Exceptional Communication Skills.
• Problem-Solving Aptitude.
• Relationship Building.
• Ethical and Compliance-Oriented.
• Time Management and Prioritisation.