HR Generalist - Payroll & Benefits

Position

HR Generalist - Payroll & Benefits

Location

Fremont, CA

Reports to

HR Business Partner

Summary

The HR Generalist – Payroll & Benefits is responsible for the accurate and compliant administration of payroll, benefits, HRIS, and employee records while providing comprehensive support across Human Resources operations. In addition to serving as the primary payroll and benefits resource, this position supports attendance administration, workforce reporting, performance management, staffing and operational needs, employee inquiries, and HR compliance activities. The HR Generalist works closely with the HR Business Partner, Operations leadership, supervisors, employees, staffing agencies, and external HR/payroll/benefits partners to ensure timely and effective HR support. The position is expected to provide broader HR department coverage and support day-to-day HR activities in the absence of the HR Business Partner.

Education /

Experience

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
• Minimum of 3 years of experience in Human Resources, payroll administration, benefits administration, HRIS, or a related HR function.
• Experience supporting a manufacturing, warehouse, or 24/7 hourly workforce preferred.
• Experience with HR reporting preferred.

Requirements

• Strong understanding of payroll processes, benefits administration, HR practices, and applicable employment laws.
• Ability to maintain confidentiality and appropriately handle sensitive employee information.
• Ability to support multiple HR functions and manage competing priorities and deadlines.
• Ability to work independently while appropriately escalating complex, sensitive, or high-risk matters to the HR Business Partner.
• Ability to provide HR support to employees and Operations across multiple shifts as business needs require.
• Strong attention to detail and commitment to accuracy, timeliness, and compliance.

Skills /

Abilities

Duties /

Responsibilities

• Lead the maintenance and administration of the HRIS system and ensure employee information is complete, accurate, and current.
• Process biweekly payroll accurately, timely, and in compliance with applicable legal and company requirements.
• Review, audit, and reconcile payroll inputs, including employee timecards, attendance incentives, salaried employee records, employee changes, additional earnings, deductions, retroactive pay, manual checks, and other payroll adjustments.
• Review and reconcile Time & Attendance discrepancies and coordinate necessary corrections with supervisors and employees.
• Complete recurring daily, weekly, biweekly, and monthly payroll, labor-cost, and related reporting in accordance with established deadlines.
• Prepare and review labor/time-control data and payroll-related reports for HR, Operations, Finance, Accounting, and management as required.
• Coordinate staffing agency timecard reporting, reconcile agency hours, and maintain supporting documentation.
• Complete required post-payroll activities, including payroll reconciliations, payroll summaries, earnings registers, and payroll/401(k) entries into applicable company reporting or accounting systems.
• Serve as a primary resource for employee payroll questions and HRIS/payroll system troubleshooting.
• Administer employee benefit programs, including medical, dental, vision, disability, retirement, and other applicable plans.
• Process benefit enrollments, changes, qualifying life events, and terminations accurately and within required deadlines.
• Coordinate with benefits providers, brokers, payroll vendors, staffing agencies, and other external partners to resolve payroll and benefits-related issues.
• Coordinate and support annual open enrollment and employee benefits education.
• Perform payroll and benefits audits and reconciliations to identify discrepancies and ensure accuracy and compliance.
• Maintain accurate, complete, and audit-ready payroll, benefits, reporting, and supporting documentation, including established file naming conventions and audit trails.

Performance Management

HR Reporting & Metrics

Compliance, Records & HR Administration

• Maintain complete, accurate, confidential, and audit-ready employee personnel records and HR documentation.
• Support internal and external HR, payroll, benefits, and compliance audits, including preparation and maintenance of required supporting documentation.
• Assist with the administration, implementation, and documentation of company policies, HR procedures, and compliance requirements.
• Support required employee communications, acknowledgments, training documentation, and other compliance activities.
• Assist with HR projects, employee engagement activities, employee communications, and departmental initiatives.
• Identify and support opportunities to improve HR processes, employee service, administrative efficiency, and cost effectiveness, including continuous improvement (CIP) initiatives and documentation of measurable results where applicable.
• Support payroll- and HR-related vendor invoice review, discrepancy resolution, vendor communication, and maintenance of supporting documentation for payment and audit purposes.
• Department Coverage & General HR Support

Perform other HR-related duties, projects, and assignments based on organizational needs and priorities.

Physical Requirements /

Working Conditions

Benefits

• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• Dynamic and collaborative work environment.
• Opportunity to develop experience across payroll, benefits, employee relations, HR operations, workforce management, and HR compliance.