HR Office Administrator

Human Resources:

• Identify and prioritize facility recruiting needs by consulting with the local Service Center Manager
• Use basic sourcing strategies to fill all open positions at the local facility
• Consult with Corporate HR to:
  • Update job descriptions including job-based competencies
  • Discuss open positions, relevant recruiting and hiring metrics and performance
  • Identify advanced sourcing strategies for tough-to-fill positions
  • Increase the effective use of company recruiting and onboarding systems at the local facility
• Effectively use the company’s recruiting and onboarding systems at least 95% of the time
  • • Post ALL jobs and relevant screening questions using the company’s online ATS (Applicant Tracking System)
    • Track the status of every application to every job opening at the facility using the company’s ATS
    • Create and track offer letters for every new hire using the company’s ATS
    • Arrange background checks, physicals, and drug screens for prospective candidates
    • Deliver all onboarding paperwork through the established company onboarding system(s)

• Coach hiring managers and supervisors to:
  • Use behavioral interview techniques and interview guides when interviewing employees
  • Use onboarding tools and best practices
• Serve as an initial point of contact for basic employee relations matters at the local facility
  • Quickly engage the Corporate Manager of Human Resources about all employee relations issues and keep them informed
  • Use professional HR judgment and maintain employee confidentiality when needed in order to protect the employee
  • Support annual & monthly benefits enrollment by providing training and assistance to local facility employees when needed
  • Train and support local facility personnel in the use of HR systems as needed (ATS, performance management)
  • Work with local facility executives, managers and supervisors to support and/or execute change of status processing
  • Support additional HR administration projects and initiatives as needed throughout the year

Office Administration:

• Assist management with property and facility records, including maintaining budget records
• Coordinate, execute and manage company cell phones, office and janitorial supplies, safety boot and eye glass reimbursement, radios, office equipment maintenance, and associated cartridge and paper supplies
• Execute general office duties including but not limited to: verifying weekly timecards and invoices for contract-to-hire employees; issuing and updating divisional vacation calendar; tracking personal time and points for absenteeism and consulting with employees as needed; coordinating off-site document archival storage; ordering and/or coordinating office lunches, meetings and customer visits
• Provide support for other administrative duties and projects as directed by the Service Center Manager
• Perform back-up functions for operations and inventory coordinators (SAP, OTM, ECT).

Physical & Work Requirements:

• Position may require 5-10% travel
• May require evening and/or weekend work in order to support multiple shifts and/or meet deadlines
• Position located within the office of a Warehouse; requires occasional time in the Warehouse and yard
• Circumstances may require working from home as directed by corporate.
  

Required Background, Competencies & Expertise:

• Proven office administration and/or HR administration experience
• Natural ability to quickly and effectively build and grow interpersonal relationships
• Strong customer orientation
• Strong oral communication skills
• Ability to consult with clients and identify their needs
• Detail orientation
• Integrity and Trust
• Demonstrates respect
• Drive for results
• Time management
• Responsibility

Preferred Background, Competencies & Expertise:

• Experience posting jobs, interviewing candidates, and hiring successful long-term employees
• PHR or SPHR certification
• Bachelor’s degree in Business Administration, Organization Development, Human Resources, Industrial/Organizational Psychology or
  related discipline or equivalent work experience