HR Officer

• Support implementation and monitoring of approved Employment Equity plans and targets
  
• Maintain accurate Employment Equity data, committee records, training evidence and audit files across sites
  
• Coordinate Employment Equity meetings and track agreed actions
  
• Assist the HR Manager with workforce analysis, projections and preparation of EEA2, EEA4, EEA12 and EEA13 documentation
  
• Maintain approved Employment Equity targets and supporting information on BEE123
  
• Coordinate disciplinary and grievance processes, including notices, documentation, scheduling and record keeping
  
• Provide first-line procedural guidance to line management in accordance with approved policies and procedures
  
• Maintain accurate employee relations case records and monitor outstanding actions
  
• Comply with the HR communication matrix and coordinate approved employee communications
  
• Coordinate employee engagement survey administration, participation tracking and follow-up activities
  
• Assist in maintaining and publishing approved HR policies, procedures, handbooks and induction materials
  
• Identify outdated documentation or process gaps and propose updates for review
  
• Assist in maintaining approved organisational structures, positions and employee links on relevant systems and records
  
• Support the processing of approved position creations, removals, employee transfers and organisational changes
  
• Reconcile structures against approved establishment numbers and report discrepancies
  
• Coordinate recruitment from approved requisition through to appointment
  
• Maintain approved position profiles and submit grading requests for evaluation
  
• Advertise vacancies, liaise with recruitment agencies, schedule assessments and interviews, and coordinate candidate communication
  
• Coordinate pre-employment checks and maintain supporting records
  
• Issue approved employment contracts and coordinate onboarding, induction and required system/hardware requests
  
• Support the processing of approved promotions, salary adjustments, transfers, contract extensions and terminations
  
• Prepare employment-change letters and contracts based on approved instructions
  
• Compile and verify payroll inputs and submit within prescribed deadlines
  
• Allocate employee numbers and ensure approved SAP/job coding is correctly applied
  
• Coordinate medical aid, GAP cover, leave approver and other benefit changes
  
• Prepare annual increase and bonus schedules for review and approval
  
• Maintain employee movements accurately on Prisma, Sage and other applicable HR systems
  
• Coordinate withdrawal, funeral, disability and death-claim documentation for review and submission
  
• Issue employee statements where applicable and follow up outstanding fund administration
  
• Support Section 14 transfer administration under direction of the HR Manager
  
• Maintain HR privacy and compliance records and monitor required appointments and documentation
  
• Compile supporting information for quarterly POPIA assessments and annual PAIA requirements
  
• General HR Administration
  

Requirements

• Grade 12
  
• Bachelor’s Degree (3 years) / NQF level 7 in HR Management or similar
  
• Minimum of 2 years related work experience
  
• Proficient in MS Office – MS Word, MS Excel (advanced) & MS PowerPoint
  
• Driver’s licence and own vehicle
  
• Prisma experience
  
• SAGE 300 experience will be advantageous
  
• ​Sound working knowledge of bargaining council requirements, including NBCRFLI and MIBCO where relevant