HR Officer - Part time 40-60%

We are looking for a part-time HR Officer to support HR administration for our HQ team in Geneva. The role will focus on payroll creation/coordination, personnel records and HR data management, recruitment support, and employee onboarding and offboarding. The HR Officer will report directly to the Head of Finance and work closely with the Geneva HQ team as well as the HR and Accounting team in Manila, external payroll providers, and other departments to ensure smooth, accurate, and efficient HR processes.


Key Responsibilities

HR Administration, Payroll and Staff Records

• Support Geneva HQ payroll coordination, including liaison with the external payroll provider and verification of monthly payroll as well as payroll-related information.
• Maintain accurate HR information in FSD’s HR software, Personio, including leave management and timekeeping records.
• Manage personnel records, employment contracts, amendments, payroll data, leave records, timekeeping records, and related HR documentation, mainly for Geneva-based staff.
• Provide administrative support for staff insurance matters, including reporting, claims coordination, documentation, and follow-up with relevant internal and external stakeholders.
• Ensure confidentiality and accurate handling of sensitive employee information.

Employee Lifecycle, Recruitment and HR Processes

• Coordinate onboarding and offboarding processes mainly for HQ staff.
• Support the annual performance review process, including coordination, documentation, follow-up, and record keeping.
• Support recruitment for HQ Geneva or international positions, including posting job advertisements, scheduling interviews, communicating with candidates, and maintaining recruitment records.
• Contribute to the development and update of HR policies, procedures, templates, onboarding/offboarding processes, exit interviews, and induction materials.

Coordination and Internal Collaboration

• Work closely with the HR and Accounting team in Manila, as well as other departments, to ensure effective communication and efficient workflows.

Required Profile

• At least 5 years of relevant practical job experience in HR, administration, recruitment, payroll creation/coordination for a dispersed workforce across HQ and international field locations.
• Degree, or similar qualification or experience in Business Administration, Human Resources, Management, or a related field or equivalent experience.
• Good knowledge of Swiss payroll requirements, Swiss labour law, the Swiss Code of Obligations, social insurance obligations, and related HR compliance rules.
• Familiarity with HR software and ability to quickly learn and use digital HR tools; experience with Personio is a strong asset, as most HR processes will be managed through the system.
• Good knowledge of Microsoft Office, especially Excel, Word, PowerPoint, and Outlook.
• Strong organisational skills, attention to detail, and ability to manage several tasks at the same time.
• Ability to work both independently and as part of a team in a dynamic and multicultural environment.
• Discretion, professionalism, and strong sense of confidentiality.
• Interest in humanitarian work and NGO operations.

Languages

• Fluency in French and English is required.
• Knowledge of German is an asset.

Eligibility
Swiss nationality or a valid Swiss residency/work permit is required.

The vacancy is open for applications until 6 July 2026.