HR Operations Coordinator (Hybrid)

About the Role / General Summary

At Claire’s, we are passionate about creating a safe, fun, and inspiring environment where self-expression shines. Our people are at the heart of everything we do, and we believe in empowering them to bring their best selves to work every day.

This entry-level role supports core HR operations through HCM transactions, recruiting reporting, employee lifecycle coordination, and HR communications. It is ideal for someone who is detail-oriented, systems-minded, and interested in growing within HR operations within a fast paced environment.

Key Responsibilities

HR Data Entry & Maintenance

• Enter and update employee information in HR systems (HRIS, ATS, payroll, benefits platforms)

• Maintain accurate and up-to-date employee records, including new hires, job changes, and terminations

• Review data for accuracy, completeness, and consistency across systems

• Identify and correct data entry errors and discrepancies in a timely manner

• Support routine data audits and record reconciliation

HR Coordination & Administrative Support

• Support visibility into hiring progress and workforce updates

• Assist with onboarding and offboarding processes by preparing and updating employee records

• Maintain electronic and/or physical employee files in compliance with company policies and data privacy regulations

• Coordinate updates related to benefits enrollment, job changes, and employee status

• Respond to basic HR administrative requests and route inquiries as appropriate

• Support HR team members with administrative tasks and special projects

Compliance & Documentation

• Ensure confidentiality and security of sensitive employee information

• Follow established HR procedures and documentation standards

• Assist with compliance-related data updates and reporting as directed

• Help maintain HR forms, templates, and process documentation

Qualifications & Experience

• Bachelor’s degree preferred

• 1–2 years of experience in HR coordination, recruiting support, payroll support, workforce operations, or administrative functions

• Experience working in HR systems (UKG or similar) strongly preferred

• Strong attention to detail and organizational skills

• Basic proficiency in Excel or Google Sheets

• Ability to handle confidential information with discretion

• Strong communication and time management skills

Equivalent combination of education and practical experience will be considered.