HR Operations Executive/HR Operations Specialist

Job Description – HR Operations Executive

Job Title: HR Operations Executive / HR Operations Specialist
Department: Human Resources
Employment Type: Full-Time
Location: To Be Confirmed
Reports To: HR Manager / Head of HR

Job Summary

We are looking for a detail-oriented and proactive HR Operations Executive to manage end-to-end employee lifecycle activities and ensure smooth execution of day-to-day HR operations.

The ideal candidate will be responsible for employee onboarding and offboarding, HR documentation, payroll coordination, HRIS management, stakeholder and vendor management, audit compliance, performance appraisal coordination, and HR analytics.

This role requires strong organizational skills, attention to detail, data confidentiality, and the ability to collaborate effectively with internal teams and external service providers.

Key Responsibilities

1. End-to-End Employee Lifecycle Management

• Manage pre-onboarding, onboarding, induction, and offboarding activities.
  
• Coordinate employee joining formalities and ensure the timely completion of required documentation.
  
• Maintain accurate employee records throughout the employee lifecycle.
  
• Ensure pre- and post-onboarding documentation is complete and compliant with company policies.
  
• Coordinate employee exit formalities, clearance processes, and relevant offboarding documentation.
  

2. Internal & External Stakeholder and Vendor Management

• Coordinate with internal stakeholders to ensure seamless delivery of HR operational activities.
  
• Manage communication and coordination with external service providers, including background verification (BGV) agencies and employee insurance vendors.
  
• Track vendor deliverables and ensure timely resolution of operational issues.
  
• Maintain effective working relationships with employees, managers, and external partners.
  

3. Payroll Inputs & Employee Data Integrity

• Prepare, validate, and submit accurate payroll inputs within defined timelines.
  
• Coordinate with payroll and finance teams to resolve payroll-related queries and discrepancies.
  
• Maintain employee master data and ensure accuracy across HR records and systems.
  
• Ensure confidentiality and proper handling of sensitive employee and payroll information.
  

4. HRIS Management, Audit Compliance & HR Analytics

• Maintain and regularly update employee information in the Human Resource Information System (HRIS).
  
• Ensure employee records, documentation, and HR operational data are complete and audit-ready.
  
• Support internal and external HR audits by preparing required documentation and reports.
  
• Prepare periodic HR reports and dashboards covering employee headcount, onboarding, attrition, and other workforce metrics.
  
• Identify data discrepancies and coordinate corrective actions to maintain data accuracy.
  

5. Performance Management & Employee Experience

• Coordinate performance appraisal cycles, review schedules, and appraisal meetings.
  
• Track appraisal completion and ensure timely follow-ups with managers and employees.
  
• Support performance management documentation and maintain relevant records.
  
• Conduct exit interviews, document employee feedback, and maintain exit-related information.
  
• Assist with employee engagement initiatives to improve the overall employee experience.
  

Required Skills & Competencies

• Strong understanding of HR operations and end-to-end employee lifecycle management.
  
• Knowledge of onboarding, offboarding, employee documentation, and HR compliance processes.
  
• Experience preparing payroll inputs and maintaining employee data accuracy.
  
• Working knowledge of HRIS platforms and HR reporting.
  
• Proficiency in Microsoft Excel, including reporting, data validation, and analysis.
  
• Experience coordinating with BGV agencies, insurance vendors, and internal stakeholders.
  
• Understanding of performance appraisal processes and employee exit formalities.
  
• Strong communication, interpersonal, coordination, and problem-solving skills.
  
• Excellent attention to detail, organizational skills, and ability to manage multiple priorities.
  
• Ability to handle confidential employee information with discretion.
  

Educational Qualifications

• Bachelor's degree in Human Resources, Business Administration, Commerce, or a related discipline.
  
• MBA or postgraduate qualification in Human Resources is an added advantage.
  

Preferred Qualifications

• Experience working with HRIS or HRMS platforms.
  
• Advanced Excel skills and experience preparing HR MIS reports and dashboards.
  
• Exposure to HR compliance, employee data audits, and process improvement initiatives.
  
• Experience managing HR operations across multiple departments or business units.
  

Key Performance Indicators (KPIs)

• Timely completion of employee onboarding and offboarding formalities.
  
• Accuracy and timeliness of payroll inputs.
  
• Employee data accuracy and HRIS record completeness.
  
• Compliance with HR documentation and audit requirements.
  
• Timely completion of background verification and insurance coordination.
  
• Performance appraisal process completion within defined timelines.
  
• Accuracy and timely submission of HR analytics and MIS reports.
  
• Effective resolution of employee and stakeholder operational queries.
  

Requirements