HR & Operations Executive

We are seeking a versatile and dynamic Human Resources & Operations Executive (Management Level) to oversee both our human capital management and core school operations. In this dual-focus role, you will manage full-cycle HR functions (recruitment, onboarding, employee relations, and compliance) while also ensuring that the day-to-day administrative, logistical, and operational aspects of our school run smoothly.

The ideal candidate is a proactive problem-solver who thrives in a bustling educational environment, bridging the gap between staff support, operational efficiency, and school safety.

Key Responsibilities

1. Human Resources & Talent Management

Manage full-cycle recruitment, hiring, and onboarding for instructional, administrative, and support staff.

- Oversee pre-employment compliance

- Administer staff regulations , payroll liaison, leave requests and maintaining of personnel records.

-Serve as a trusted advisor for staff relations, performance management, and conflict resolution.

2. School Operations & Daily Logistics

- Oversee the daily operational workflow of the school administrative office to ensure a welcoming environment for students, parents, and staff.

- Manage daily staff attendance and substitute teacher coverage, coordinating emergency coverage when instructional staff are absent.

- Coordinate logistics for school-wide events, professional development (PD) days, back-to-school nights, and graduation ceremonies.

- Serve as a liaison to facilities, IT, and vendors to ensure staff workspaces, classrooms, and administrative technologies are fully functional.

3. Safety, Security & Regulatory Compliance

- Coordinate school safety and emergency preparedness initiatives, including tracking staff compliance with mandatory safety training, fire drills, and security protocols.

- Ensure strict adherence to local, state, and federal education compliance mandates (e.g., OSHA, Title IX, ADA, equal employment laws).

- Maintain secure physical and digital personnel, health, and operational compliance records.

- Assist with operational reporting for annual school audits, state reporting, and accreditation renewals.

Qualifications & Skills:

Education: Bachelor’s degree in Human Resources, Educational Leadership, or a related field.

Experience: 3+ to 5 years of combined experience in HR administration and operational management (experience in a school or non-profit setting strongly preferred).

Operational Agility: Proven ability to multitask, manage shifting daily priorities, and solve logistical problems quickly under pressure.

Compliance & Discretion: Deep understanding of employment laws, background clearance standards, and the ability to handle highly confidential information with integrity.

Communication: Outstanding interpersonal, organisational, and written communication skills.

Preferred:

- Candidate with HR certification (SHRM-CP, SHRM-SCP, PHR) or work in school environments

- Well-versed with the Employment Act, Tripartite Law and Human Resource process.

- Familiarity with HRIS platforms, Job Recruitment Portals

-Candidate must have flexibility to work occasional evenings or weekends to support school operational needs.

- Excellent interpersonal and communication skills with the ability to maintain confidentiality.