Hr Operations Specialist

Department Human Resources
Role Category HR Operations
Industry Industrial Equipment / Machinery (Machine Tools) Manufacturing
Reports To HR Manager / Head HR
Employment Type Full Time, Permanent
Experience 4 7 years in HR in a manufacturing facility
Location Ahmedabad (Naroda / Nikol / Vastral)
Openings 1
JOB PURPOSE
Responsible for the efficient and pro-active working of HR functions, covering time-keeping, payroll,
recruitment, joining-to-relieving formalities, HR operations, record keeping, ISO and statutory
compliance under Labour Laws, and employee engagement, using HRMS software.
KEY RESPONSIBILITIES
A. Attendance, Payroll & HRMS
Manage staff and worker time-keeping, attendance and leave records, ensuring error-free
completion.
Process monthly salary and payroll accurately and on time through the HRMS.
Update and maintain employee data in the HRMS; support HRMS-related decisions and
improvements.
B. Recruitment & Joining Formalities
Handle junior-level staff and worker recruitment, including sourcing and interview scheduling.
Coordinate interview arrangements and formalities.
Cross-check candidates documents to ensure error-free onboarding.
Complete joining formalities; prepare appointment and confirmation letters.
Help develop and implement an SOP for recruitment to reduce lead time.
Build employer brand through job openings, advertising and publishing.
C. Induction, Training & Engagement
Conduct induction for new joiners on the company and its policies.
Identify training needs with the HR Manager.
Arrange in-house training and safety awareness programmes with the HR Manager.
Plan and run employee engagement activities.
Contribute to a harmonious, positive working environment.
D. Performance Management (PMS / KRA)
Collect and update employee KRAs in the HRMS on time.
Prepare and update PMS sheets for staff and workers in the HRMS.
Support performance appraisal cycles.

Job Description Executive HR | Page 2

E. Statutory Compliance & Audits
Prepare and maintain the statutory compliance register under applicable Labour Laws.
File online returns and manage related processes.
Responsible for ISO and OHSAS audit documentation and audits.
Maintain all HR department documents and records.
F. Employee Relations & Discipline
Prepare notices for absenteeism, misconduct, etc.
Handle internal dispute and grievance resolution as and when required.
Update HR policies after management approval and communicate to all employees.
G. Separation / Exit Management
Conduct exit interviews for executive-level employees and brief the HR Manager.
Ensure proper handover and obtain the employee clearance form.
Manage the joining-to-relieving process.
H. MIS & Reporting
Prepare MIS for management, such as the monthly performance report.
Report attrition ratio, open-position closure and satisfaction data.
Handle day-to-day HR activities on an ongoing basis.
DECISION-MAKING AUTHORITY
Leave approval of workers.
DECISIONS REQUIRING PRIOR APPROVAL
Interview arrangements.
Appointment and confirmation letters.
All types of financial and management activities.
HRMS software-related decisions.
KEY PERFORMANCE INDICATORS (KRAS)
Employee engagement activities conducted.
KRA data collected on time.
Employee and worker satisfaction (workplace, policy and in general).
Attrition ratio staff and workers.
Open positions closed within time.
ISO and OHSAS documentation completed.
Error-free attendance and payroll.
QUALIFICATIONS & EXPERIENCE
Education
UG: BBA / BMS in Human Resource Management, or B.Com in HR; any graduate with MSW /
MLW / IRPM / SHRM.
Experience
Minimum 4 to 7 years in HR in a similar position at a manufacturing facility.

Job Description Executive HR | Page 3

SKILLS & KNOWLEDGE
Key (preferred) skills
HR generalist activities
HR operations
Payroll
Other skills
Recruitment management and joining formalities
Statutory compliances and online returns
Grievance handling
Employee engagement and HR coordination
Performance appraisal, PMS and KRA / KPI
SOP and ISO audit knowledge
Working knowledge of HRMS / HR software
Good communication skills
Good team player with ability to learn quickly
COMPENSATION RANGE
Indicative compensation (depending on experience): 4-5 lakh per annum