HR & Payroll Assistant

About the Opportunity

We’re growing! Isaacs & Isaacs Law Firm is expanding its Human Resources department and is seeking an experienced HR & Payroll Assistant to support day-to-day Human Resources operations and multi-state payroll processing.

This is a full-time, hourly, non-exempt position based fully in-office at our Louisville, Kentucky location. The HR & Payroll Assistant will report to the Human Resources Director and play an important role in supporting payroll accuracy, HR administration, employee records, benefits, recruiting, onboarding, compliance, and employee experience.

The ideal candidate is detail-oriented, highly organized, comfortable working with confidential information, and experienced using Paylocity in a multi-state payroll environment.

Key Responsibilities

Payroll & Timekeeping Support

• Assist with processing biweekly and off-cycle multi-state payroll for employees using Paylocity.
• Serve as a backup point of contact for employee questions related to timekeeping, attendance, and payroll.
• Enter and maintain payroll and personnel transactions, including new hires, terminations, leaves of absence, benefit deductions, payroll changes, and related updates.
• Reconcile payroll reports, identify discrepancies, and assist with resolving payroll issues.
• Administer garnishments, benefits deductions, PTO accruals, and related payroll items in Paylocity.
• Assist with multi-state tax withholding setup, registrations, and payroll compliance across state lines.

HR Administration & Employee Records

• Provide ongoing administrative support to the Human Resources department across recruiting, benefits, employee relations, compliance, and HR operations.
• Maintain accurate and confidential personnel files, HRIS records, and employee documentation.
• Support HR reporting, audits, recordkeeping, and data integrity within Paylocity.
• Document workflows, procedures, and HR/payroll processes to support consistency and compliance.
• Research and resolve HR and payroll questions while coordinating with service providers as needed.

Recruiting, Onboarding & Employee Support

• Assist with full-cycle recruiting and onboarding for staff positions.
• Prepare offer letters, new hire paperwork, and onboarding documentation.
• Support employee benefits administration, including health insurance, 401(k), PTO, and related employee programs.
• Provide professional, responsive support to employees and managers regarding HR and payroll-related questions.

Compliance & HR Operations

• Support compliance with employment laws and company policies, including FLSA, FMLA, ADA, leave of absence processes, and multi-state labor law requirements.
• Assist with performance management documentation, annual review support, and disciplinary documentation as needed.
• Support HR initiatives related to employee engagement, firm culture, internal communication, and employee events.
• Perform additional HR and payroll-related duties as assigned by management.