HR & Recruitment Manager
About Hireyu
Hireyu Niugini Limited is a Papua New Guinea recruitment and workforce solutions company providing professional recruitment, labour hire, onboarding and workforce mobilisation services to clients across PNG.
As we continue to grow our operations, we are seeking an experienced HR & Recruitment Manager to lead our recruitment, HR, onboarding and workforce mobilisation activities from our Port Moresby office.
About the Role
This is a hands-on management position requiring strong 360 recruitment experience and the ability to manage the complete recruitment and employee mobilisation lifecycle.
You will manage recruitment from initial client requirements through candidate sourcing, screening and placement, followed by employment documentation, medicals, work permits, visas, travel and mobilisation.
The successful candidate will also support client relationships, HR administration, workforce management and the continued development of Hireyu's recruitment operations.
Requirements
Key Responsibilities
Recruitment & Talent Acquisition
- Manage the complete 360 recruitment lifecycle.
- Liaise with clients to understand workforce and recruitment requirements.
- Prepare and advertise vacancies across appropriate recruitment channels.
- Source candidates through databases, advertising, referrals and direct sourcing.
- Screen CVs and conduct candidate interviews.
- Complete reference and background checks.
- Prepare candidate shortlists and submissions for clients.
- Coordinate interviews between candidates and clients.
- Manage offers, employment contracts and candidate acceptance.
- Maintain an active pipeline of suitable candidates for current and future vacancies.
HR & Employee Administration
- Prepare employment contracts, letters of offer and other HR documentation.
- Maintain accurate employee and candidate records.
- Coordinate employee onboarding and inductions.
- Maintain personnel files and compliance documentation.
- Assist with employee relations and performance matters.
- Maintain HR policies, procedures and employment documentation.
- Support payroll and timesheet administration where required.
Work Permits & Visas
- Coordinate PNG work permit and visa applications for expatriate personnel.
- Prepare and maintain supporting immigration and employment documentation.
- Track work permit and visa applications, renewals and expiry dates.
- Liaise with relevant authorities, agents, employees and clients throughout the process.
- Maintain accurate immigration and compliance records.
Medicals & Compliance
- Arrange pre-employment and mobilisation medical examinations.
- Coordinate Police Clearances and other required background checks.
- Maintain employee licences, qualifications, certificates and compliance documentation.
- Monitor expiry dates and arrange renewals where required.
- Ensure candidates meet client and project mobilisation requirements before deployment.
Travel & Mobilisation
- Coordinate employee mobilisation and demobilisation.
- Arrange domestic and international flights.
- Coordinate accommodation and airport transfers.
- Prepare travel itineraries and mobilisation schedules.
- Liaise with employees and clients regarding mobilisation requirements.
- Ensure personnel are fully compliant and ready for deployment before travel.
Client Relationship Management
- Develop and maintain professional relationships with existing clients.
- Act as a key point of contact for recruitment and workforce requirements.
- Provide regular recruitment and mobilisation updates.
- Respond quickly to urgent workforce requirements.
- Identify opportunities to provide additional recruitment and workforce services.
- Assist with new client development and business growth.
Recruitment Systems & Reporting
- Maintain accurate candidate and vacancy information within the Company's recruitment/CRM system.
- Monitor recruitment pipelines and vacancy status.
- Track key recruitment metrics including time-to-hire, placements and mobilisation status.
- Prepare regular management reports.
- Continuously improve recruitment, onboarding and HR processes.
About You
To be successful in this position, you should have:
- Minimum 5 years' experience in HR, recruitment or workforce management.
- Demonstrated 360 recruitment experience.
- Strong candidate sourcing and interviewing experience.
- Experience managing multiple vacancies simultaneously.
- Experience with employment contracts and HR documentation.
- Experience coordinating PNG work permits and visas.
- Experience arranging employee medicals and compliance requirements.
- Experience coordinating flights, accommodation and workforce mobilisation.
- Strong understanding of recruitment and employment practices in Papua New Guinea.
- Excellent written and verbal communication skills.
- Strong organisational and time-management skills.
- Excellent attention to detail.
- Strong Microsoft Office and computer skills.
- Ability to work independently and take ownership of recruitment outcomes.
- Professional approach when dealing with candidates, clients and senior management.
Experience recruiting personnel for construction, mining, oil & gas, transport, logistics, engineering or major projects will be highly regarded.
Benefits
What We Offer
- Highly competitive salary package based on experience
- Performance-based incentives
- Medical benefits
- Company laptop and mobile phone
- Full-time permanent employment
- Professional development opportunities
- Opportunity to build and lead a growing recruitment function
- Exposure to major employers and projects throughout Papua New Guinea
- Genuine career progression as Hireyu expands
Why Join Hireyu?
This is an opportunity to join a growing Papua New Guinean recruitment business and have a genuine influence over how our recruitment and workforce operations develop.
We are looking for someone who does more than administer HR. We want an experienced recruiter who can find good people, build strong client relationships, solve workforce problems and take ownership of the entire recruitment and mobilisation process.