HR & Talent Acquisition Coordinator (53261)

TITLE: HR AND TALENT ACQUISITION COORDINATOR

FLSA STATUS: NON-EXEMPT

SHIFT: MONDAY THROUGH FRIDAY 8:00 AM TO 5:00 PM

REPORTS TO: DIRECTOR OF HUMAN RESOURCES

SUMMARY:

Under the direction of the Director of Human Resources, the HR & Talent Acquisition Coordinator is responsible for providing administrative support for Human Resources and Talent Acquisition activities. This position supports onboarding, employee records administration, recruitment coordination, employee communications, HR programs, and department operations. The HR and Talent Acquisition Coordinator serves as a resource for employees, candidates, and hiring managers while ensuring accuracy, confidentiality, and exceptional customer service. This position is located in Milpitas, California.

ESSENTIAL FUNCTIONS:

• Maintains employee personnel files and HR records to ensure accuracy, completeness, and compliance with company policies and record retention requirements
• Assists with onboarding activities, including preparing new hire paperwork, coordinating orientation activities, and ensuring completion of required employment documentation
• Coordinates pre-employment activities, including background checks, drug screenings, employment verification requests, and onboarding requirements
• Supports recruitment activities by posting positions, scheduling interviews, coordinating candidate communications, and maintaining applicant tracking system records
• Assists with organizing job fairs, recruiting events, and other talent acquisition initiatives
• Responds to routine employee and manager inquiries and provides administrative support related to HR policies, procedures, and programs
• Maintains HR databases, spreadsheets, reports, and departmental records
• Assists with HR audits, reporting requirements, document management, and compliance-related activities
• Coordinates employee events or activities and other HR initiatives as assigned
• Supports onboarding and offboarding activities, including documentation, logistics coordination, and record maintenance
• Learns and utilizes the Human Resources Information System (HRIS) and other HR-related systems to support departmental operations
• Maintains confidentiality of employee, candidate, and company information
• Adheres to all safety policies and procedures as required
• Performs other duties of a similar nature or level*