UKG Systems Administrator
Summary
Owns and optimizes Aevex Aerospace's HR technology stack—primarily UKG (Pro, WFM, HRSD) plus Greenhouse Onboarding—handling configuration, security roles, data governance, workflow automation, and reporting/analytics. Partners with HR, IT, and Security to improve HR processes and support workforce planning; based on-site in Solana Beach, CA.
The HR Systems Analyst is responsible for the administration, configuration, and optimization of HR systems, primarily UKG and related platforms. This role serves as the subject matter expert for HR technology, driving data integrity, system efficiency, reporting capabilities, and workflow automation. The Analyst partners cross-functionally with HR, IT, Security and business leaders to enhance HR processes, enable data-driven decision-making, and support workforce planning initiatives.
Essential Functions
HR Systems Ownership & Configuration
- Serve as system owner for UKG, Greenhouse Onboarding and related HR systems, ensuring optimal performance and functionality
- Manage system configuration, including business rules, workflows, and organizational structures
- Lead system upgrades, enhancements, and releases; act as primary point of contact for system changes
- Administer system security roles, permissions, and access controls
Workflow & Process Optimization
- Design, build, and maintain HR workflows within HRSD, People Assist, and Document Manager.
- Identify opportunities to automate manual HR processes and improve operational efficiency
- Partner with People Ops team to transition transactional work into scalable system solutions
- Ensure alignment between HR processes and system capabilities
Data Management & Governance
- Establish and maintain data governance standards to ensure data accuracy, consistency, and integrity
- Develop audit frameworks and monitor data quality across systems
- Troubleshoot data discrepancies and lead root cause analysis
- Ensure compliance with internal policies and regulatory requirements
- Act as primary liaison between HR, IT, and external vendors for system-related initiatives
Reporting & Analytics
- Own HR reporting strategy, including dashboards, metrics, and analytics
- Develop and maintain recurring and ad hoc reports using UKG People Analytics and other tools
- Support workforce planning through org chart tools.
- Perform other duties as assigned.
- Regular and reliable attendance on a full time basis [or in accordance with posted schedule].
- Responsible for exhibiting professional behavior with both internal and external business associates that reflects positively on the company and is consistent with the company's policies and practices.
- Embodies AEVEX’s cultural values and aligns daily actions with department goals and company culture.
Qualifications and Competencies
- Strong understanding of HR systems architecture and data structures
- Advanced analytical and problem-solving skills
- Ability to translate business requirements into system solutions
- Strong attention to detail with a focus on data accuracy
- Effective communication and stakeholder management skills
- US. Citizenship required
Education / Certifications
- Bachelor’s degree in Human Resources, Information Systems, Business, or related field required
- HRIS or HR certification (e.g., SHRM-CP, PHR) preferred
Experience
- 4+ years of experience in HRIS, HR Operations, or related field
- Hands-on experience with multiple UKG Modules is required (UKG Pro, UKG WFM, UKG HRSD, etc).
- Experience with reporting tools (e.g., UKG BI, WFM Reporting, Power BI, etc.)
- Experience with system configuration, workflows, and integrations
- Experience with workflow automation and process improvement
Physical Requirements
While performing the duties the employee is: Constantly required to sit, and to reach to use computers and other office equipment Constantly required repetitive movements of wrists, hands, and/or fingers Occasionally required to stand for extended periods of time For the purpose of this summary, occasionally is used to represent up to 1/3 of the time given to the work day, frequently represents 1/3 to 2/3 of the time and constantly represents 2/3 or more of the time.
About AEVEX
AEVEX, headquartered in Solana Beach, California, supports the U.S. national security mission and partner nation needs around the world by providing full-spectrum aviation, remote sensing, and analysis solutions. The company's capabilities include custom design and engineering; rapid prototyping; sensor integration and sustainment; aircraft modification and certification; flight test instrumentation and support; mission operations service; advanced intelligence data processing, exploitation, and dissemination solutions; and tailored hardware and software mission-system tools. AEVEX uses agile and customized approaches to rapidly define, develop, and deliver specialized solutions for airborne special mission needs for the U.S. Government, partner nations, and commercial businesses. AEVEX has major offices in California, Florida, North Carolina, Ohio, and Virginia.
AEVEX provides a full suite of comprehensive benefits, including a 401(k)-retirement plan, comprehensive Medical, Dental, Vision, Disability and Life insurance group coverage with a portion of the premiums paid by the company, professional development funds, and an Employee Assistance Plan (EAP) with counseling, legal help, child and elder care support, among other benefits for qualified employees.
Recruitment Communication Notice: All official correspondence regarding your application, application status, interviews, or the AEVEX hiring process will come directly from an AEVEX representative using an @aevex.com email address or through Greenhouse, our applicant tracking system. Please use caution with communications claiming to represent AEVEX from other email domains, and always verify the sender before responding or providing personal information.
Equal Employment Opportunity:
AEVEX is an Equal Opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religious creed, color, sex (including pregnancy, breast feeding and related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship status, military and veteran status, marital status, age, protected medical condition, genetic information, physical disability, mental disability, or any other protected status in accordance with all applicable federal, state and local laws.
Skills
As published by greenhouse · 16 questions
Basics
First Name, Last Name, Email, Phone, Resume/CV, Cover Letter
Short answers (4)
- Were you referred by an AEVEX employee?
- Please enter your ZIP Code
- What is your preferred name? optional
- Do you have any relatives or family members currently employed by AEVEX? If yes, please provide their name(s) and relationship. optional
Pick from a list (12)
- Is your most recent resume updated and included? (If not, please upload it)
- Do you hold an active U.S. Security Clearance?
- If you do NOT hold an active security clearance, are you capable of getting one? optional
- Are you currently a U.S. government military or civilian employee?
- If you answered yes, can you provide proof that you successfully completed the DOT return-to-duty requirements? optional
- If you are currently a U.S government military or civilian employee, and you have been participating in, supervising, or otherwise responsible for any pending government procurement or contract administration matter that does or might involve AEVEX Aerospace, have you informed your supervisor and your DAEO in writing of your employment discussions with AEVEX Aerospace? optional
- Are you authorized to work in the United States without sponsorship?
- Will you be able to provide proof of your identity and employment eligibility if you are hired?
- Have you disqualified or recused yourself from any further involvement in any AEVEX Aerospace matters?
- AEVEX Aerospace must comply with the export control laws and regulations of the United States. Under U.S. export control laws, restrictions apply to the release or disclosure within the United States of certain U.S.-origin technology or software source code to individuals who are not “U.S. Persons”. U.S. Persons include U.S. citizens, U.S. nationals, persons lawfully admitted for U.S. permanent residence (green card holders), and persons lawfully granted U.S. asylum or refugee status. For AEVEX Aerospace to ensure compliance with U.S. export control laws and regulations, please respond to the question posed below. Your response will be used solely to allow AEVEX Aerospace to ensure compliance with U.S. export control laws and regulations. To be considered for this position, you must be a U.S. Person or, if not, fall within a legally recognized export control exception or authorization. If hired, you must be able to provide valid proof of such status. Please indicate if you belong to one of the categories below: 1) U.S. Citizen 2) U.S. National 3) Lawful permanent resident – Form I-551 (green card) 4) Granted refugee status by the United States Government 5) Granted asylum status by the United States Government
- Are you a current employee of AEVEX Aerospace?
- CCPA Notification