HSE Admin

Austin is a leading global provider of innovative engineering mining solutions and products. Austin (ASX:ANG) is a leading designer, builder, and sustained (on and off mine site) of customized mining solutions for the world’s largest mining companies. Headquartered in Perth, Australia, Austin provides our partners across six continents, innovative and market-leading end-to-end mining solutions. From our facilities in Australia, Indonesia, Africa, Canada, America, Chile. Austin delivers a global and local presence in the world’s principal mining regions delivering high-quality, cost-effective solutions, delivered on time, and backed by a life of product support.

Key Responsibilities

HSE Documentation & Record Management

• Maintain HSE records, registers, databases, and filing systems.
• Administer document control processes for HSE policies, procedures, and forms.
• Ensure all safety records are accurate, complete, and readily accessible.
• Manage incident reports, inspection records, corrective action logs, and audit documentation.

Compliance & Reporting

• Monitor compliance with company HSE standards and regulatory requirements.
• Prepare weekly, monthly, and quarterly HSE performance reports.
• Track permits, certifications, licenses, and regulatory submissions.
• Support internal and external audits through document preparation and coordination.

Training & Induction Coordination

• Schedule and organize HSE inductions, toolbox talks, and training sessions.
• Maintain employee training records and competency matrices.
• Monitor certification expirations and training renewal requirements.
• Coordinate onboarding safety requirements for new employees and contractors.

Safety Program Support

• Assist with workplace inspections, audits, and risk assessments.
• Track and follow up on corrective actions to ensure timely closure.
• Support incident investigations and maintain related documentation.
• Coordinate safety campaigns, awareness initiatives, and communication materials.

Data & Performance Monitoring

• Compile and maintain HSE statistics and key performance indicators (KPIs).
• Analyze safety data and prepare management presentations and reports.
• Support continuous improvement initiatives through accurate data collection and reporting.

Qualifications

Required

• Diploma or Bachelor's Degree in Occupational Health & Safety, Environmental Science, Business Administration, or a related field.
• Minimum 2-5 years of experience in an HSE administrative or similar support role.
• Strong proficiency in Microsoft Office Suite, particularly Excel, Word, PowerPoint, and Outlook.
• Excellent organizational and record-management skills.

Preferred

• AK3 Umum, IOSH, OSHA, or equivalent HSE certification.
• Experience within construction, manufacturing, industrial, shipyard, or oil & gas environments.
• Familiarity with HSE management systems and audit processes.

Key Competencies

• Strong attention to detail and accuracy
• Excellent communication and interpersonal skills
• Effective time-management and multitasking abilities
• Ability to maintain confidentiality and professionalism
• Strong analytical and reporting capabilities
• Commitment to promoting a positive safety culture

What Success Looks Like

• Accurate and timely submission of HSE reports
• High compliance rates for training and certifications
• Well-maintained HSE records and document control systems
• Timely closure of corrective and preventive actions
• Successful support of audits and inspections
• Reliable tracking and reporting of HSE performance metrics

At Austin Engineering our people are valued as vital members of our diverse and expanding workforce. We are committed to providing a safe, supportive and inclusive team environment, where learning and development are encouraged and promoted.