HTC Scribe/ Clinical Research Assistant

POSITION: SCRIBE/CLINICAL RESEARCH ASSISTANT

DEPARTMENT: HEMOPHILIA TREATMENT CENTER

REPORTS TO: HTC Director, Hemophilia Treatment Center

FLSA STATUS: Non-exempt

About the Role

Join the Hemophilia Treatment Center at Luskin Orthopaedic Institute for Children as a Scribe/Clinical Research Assistant, a role that splits your time between two connected worlds: clinical documentation and clinical research.

About half your time will be spent supporting HTC physicians with the administrative side of patient care, including documenting in the electronic medical record. The other half will be spent supporting research coordination within the HTC. You will be part of the clinical care team, working closely with medical assistants, residents and attending physicians, under the supervision of the HTC Director, clinical staff and the Research Coordinator.

What you Will do

Clinical Documentation (about 50% of your time)

• Document history and physical findings in the electronic medical record.
• Follow up on laboratory and x-ray results and page consults.
• Assist with patient admissions, transfers and discharges.
• Assist with chart auditing, both real-time and retrospective: review physicians' charts and procedure notes for completeness and return incomplete charts to physicians.

Clinical Research Support (about 50% of your time)

• Assist with study coordination, including participant scheduling and completion of protocol-required procedures.
• Collect and report data accurately and promptly in line with applicable laws, institutional policies and study protocols.
• Complete case report forms, maintain source documentation and resolve queries.
• Participate in and help manage monitoring visits.
• Handle study drug accountability.
• Collect, process and ship specimens.
• Enter clinic data into secure databases in a timely, organized way, and keep IRB applications up to date.
• Help ensure the coordinator attends pertinent clinics and obtains the paperwork and measurements needed for patients who qualify for the physicians' studies.
• Stay current with the literature on your projects' topics and propose new areas of investigation when relevant.

Other duties as assigned.

What You Bring

Required

• Bachelor's degree in a science-related field from a regionally accredited institution.
• Prior scribe experience.
• Detailed knowledge of medical terminology, with the ability to distinguish different exams and diagnoses and to read patient chart entries accurately.
• Demonstrated ability to record information accurately and on time in the EMR, study records and research data forms.
• Demonstrated knowledge of good clinical practices (GCP) for clinical research as defined by the FDA.
• Demonstrated knowledge of the research process for clinical trials and studies, including IRB procedures and data management.
• Prior experience with various methods of data collection.
• Proficiency with Word, Excel, PowerPoint, Outlook and basic database software, including prior experience with Windows programs, particularly Excel and Access.
• Excellent verbal and written communication skills.
• Interpersonal skills to work professionally with patients, families/guardians, physicians, administrators, colleagues and sponsor representatives.
• Ability to handle confidential material with strict confidentiality.
• Ability to proofread very detailed material, organize and track multiple records and requests, and follow through on time.
• Ability to work independently with minimal supervision and to perform under pressure, frequent interruptions and distractions.
• Willingness to work a flexible schedule that includes evenings and weekends.

Preferred

• Knowledge of E/M codes and the documentation level required for each billing level.
• Cerner and EPIC EMR experience.

Full time position: Monday-Friday 8am-4:30pm