Human Resource Executive

Role Purpose

The Human Resources Executive supports the effective delivery of HR operations across Peak Engineering & Consultancy Pte Ltd. The role coordinates employee lifecycle processes, recruitment, work pass administration, employee support, training and HR records, and helps ensure that HR activities are completed accurately, on time and in accordance with company policies and applicable requirements.

Key Responsibilities

HR Operations and Employee Lifecycle

Coordinate onboarding and offboarding, including employment documentation, orientation, staff records, exit clearance and return of company property.

Prepare and maintain employment contracts, letters, variation documents, confirmation records and other HR correspondence for review and approval.

Maintain accurate employee files, HR databases and records relating to personal particulars, leave, attendance, benefits, training and employment status.

Coordinate employee movements, probation reviews, contract renewals and other changes to employment details; follow up with supervisors and employees on outstanding actions.

Coordinate HR related payroll inputs with the relevant internal teams, ensuring that approved changes and supporting documents are complete and submitted on time.

Recruitment and Selection

Coordinate recruitment from approved manpower requests through vacancy posting, candidate screening, interview scheduling, reference checks and offer preparation.

Maintain recruitment records and communicate with candidates, hiring managers and recruitment providers throughout the selection process.

Prepare job advertisements and role profiles, and recommend suitable recruitment channels for the vacancies assigned.

Work Pass Administration and Compliance

Prepare and coordinate work pass applications, renewals, amendments and cancellations, tracking expiry dates and required supporting documents.

Maintain relevant employment and work pass records and promptly escalate exceptions, deadlines or compliance concerns to the HR Manager.

Support the implementation and communication of HR policies, procedures and employment practices.

Employee Relations and Support

Respond to routine employee queries on HR processes, benefits, leave, attendance and employment documentation, referring sensitive or complex matters to the HR Manager.

Assist with employee relations matters, including fact gathering, meeting arrangements, documentation and follow-up actions, while maintaining confidentiality.

Coordinate staff communications, employee engagement activities, surveys and other HR initiatives.

Training, Reporting and Coordination

Coordinate training needs, registrations, schedules, attendance records, feedback and related funding or grant documentation where applicable.

Prepare regular HR reports and summaries on matters such as headcount, recruitment, work pass status, training and employee records.

Liaise with supervisors, employees, service providers and government agencies on assigned HR matters; maintain clear records of requests and actions.

Identify gaps in HR records or processes and recommend practical improvements to the HR Manager.

Requirements

Diploma in Human Resource Management, Business Administration or a related discipline; relevant HR experience is preferred.

Working knowledge of HR operations, recruitment and employee documentation; familiarity with Singapore work pass processes is an advantage.

Good written and verbal communication skills, with the ability to work professionally with employees, supervisors, candidates and external parties.

Proficient in Microsoft Word, Excel and PowerPoint; able to maintain accurate records and prepare clear reports.

Organised, dependable and able to manage multiple tasks, meet deadlines and follow through on assigned matters.

Exercises sound judgement and discretion when handling confidential employee and company information.

Other Duties

Undertake other HR and administrative duties or projects assigned by the HR & Corporate Governance Manager, consistent with the role