Human Resources Administrative Assistant

Job Summary
The Human Resources Administrative Assistant provides clerical support for the Human Resources department and assists with the day-to-day administration of HR programs and processes. This position maintains accurate employee records, supports onboarding and offboarding activities, assists with benefits and leave administration, and provides professional and timely service to employees and managers. The HR Administrative Assistant handles confidential employee information and is expected to maintain a high level of professionalism, accuracy, discretion, and customer service.

Key Responsibilities

General HR Admin Support

• Maintain accurate and confidential employee personnel records and HR files.
• Enter and update employee information in the Human Resources Information System (HRIS).
• Prepare and maintain HR correspondence, checklists, forms, and documents.
• Assist in developing standardized HR procedures and documentation.
• Assist Business Admin Assistants on HR policies, procedures, and HRIS processes.
• Initiate employee status changes
• Track staff licensure compliance
• Process employee tuition reimbursement requests
• First point of contact for employees and delegates to others in the department as needed.

Recruiting Support

• Supports recruiting by scheduling interviews, performing reference checks and drafting offer letters.
• Administer and manage employee background check compliance
• Attend recruiting events and job fairs.
• Support onboarding and orientation activities as needed.

Benefits and Payroll Support

• Provide backup support for HR compliance activities, including but not limited to OSHA, FMLA, Workers’ Compensation, HIPAA, ACA, and unemployment claims.
• Process wage step increases and submit for approval.
• Coordinate bonus requests and submit approvals to the HRD.
• Serve as backup support for payroll processing functions.