Human Resources Administrative Assistant

Mission Statement: As the premier destination resort, our commitment is to provide a unique, exciting experience rooted in Traditional Tribal Hospitality. You are a part of our family; Welcome Home!

SUMMARY: Provides general Office support to the Human Resources Department with a variety of clerical activities and related tasks. The Human Resources Admin Assistant will be responsible for answering incoming calls and greeting incoming visitors, directing visitors to the appropriate human resources representative, mail distribution, flow of correspondence, and requisition of supplies as well as additional clerical duties.

RESPONSIBILITIES:

• Greet customers in person and on the telephone, provide general information, answer questions, and direct individuals to appropriate party as necessary.
• Accept, Process, and route transfer requests. Schedule meetings, rooms, and coordinate calendars as requested by the director of human resources and human resource team members.
• Receive, sort and forward incoming mail.
• Maintain and route publications.
• Assistant in the ordering, receiving, stocking, and distributions of office supplies.
• Compile and maintain all other department purchase orders.
• Type memos, correspondence and other documents.
• Perform Data Entry into Human Resources information system to assist in tracking certifications, licenses, training rosters, written warning and drug test results.
• Obtain and assemble information and forms for use by the department.
• Provide information on job opportunities to potential applicants as necessary.
• Assist with staffing duties as requested by HR leadership to include screening employment applications, scheduling interviews, communicating with candidates, communicate with hiring managers/ supervisors, process job offers, enter data for pre screening requirements, ensure all workflows in Paycom are followed and documented.
• Perform special data entry/ analysis tasks as requested by the HR Director to include benefits enrollment, benefits invoicing and Paycom benefit administration.
• Process incentive information for HR director review and signature.
• Maintain confidentiality of all personnel files, records, etc.
• Assist human resources team members with other related clerical duties such as photocopying, faxing, filing, and collating, and other office duties as needed to perform the functions of the job.
• Maintain lobby and reception area by taking care of plants and straightening magazines.
• Utilize Paycom and assist new hires/ rehire logging into Paycom account as needed.
• Other projects and duties assigned.