Human Resources Administrator (1 Year Contract)

This position is responsible for providing administrative and operational support across Human Resources, with primary responsibility for maintaining accurate employee records and HRIS information, coordinating recruitment and onboarding activities, administering employee documentation and changes, maintaining HR tracking and reporting tools, and providing responsive day-to-day support to employees and the Human Resources team.

Primary Duties and Responsibilities

1. Maintain accurate and up-to-date employee information in the HRIS, personnel files, and relevant electronic data files.
2. Provide general administrative support to the Human Resources team.
3. Support Human Resources Advisors with recruitment activities including preparing job postings and requisitions, organizing applications, scheduling interviews, communicating with candidates, preparing interview packages, conducting reference checks, track competitions and recruitment metrics.
4. Assist with the administration of onboarding/offboarding activities including preparing new hire documentation, coordinating onboarding requirements, tracking probation dates, processing employee departures, coordinating forms/checklists and ensuring HRIS and personnel files are updated.
5. Administratively process employee changes related to promotions, transfers, acting assignments, compensation changes, leaves, status changes, and other employment changes.
6. Assist with preparation, maintenance, tracking, and updating of HR data, spreadsheets, matrices, and reporting tools.
7. Maintain confidential information with respect to labour relations, employee claims and personal information.
8. Assist with maintaining and updating Human Resources intranet and internet content to ensure information is current and accurate.
9. All other duties as assigned.

Qualifications

• Post-secondary Diploma in Human Resources Management, Industrial Relations, Business Administration, or a related field.
• Minimum of three (3) years previous related experience, preferably in a union environment.
• Working knowledge of all relevant legislation (Employment Standards Act, Labour Relations Act, Ontario Human Rights Code, Occupational Health and Safety Act).
• Strong computer proficiency, including Microsoft 365 (Word, Excel, PowerPoint, Outlook).
• Experience with UKG Workforce Ready or similar HRIS system.
• Ability to learn new technology through instruction and self-training.
• Excellent customer service and interpersonal skills.
• Strong verbal and written communication skills.
• Excellent attention to detail and strong administrative skill set.
• Highly developed analytical and organizational skills, strong technical aptitude and attention to detail.
• Proven problem-solving skills.
• Ability to exercise significant discretion and sensitivity while having exposure to confidential and sensitive information.
• Able to multi-task and work well under pressure and adhere to deadlines.
• Valid Class "G" driver's license.

Working Conditions

• Duties shall primarily be performed indoors; however, some outdoor duties may be required in all weather conditions.
• Safety equipment as required (i.e. safety shoes, glasses, hearing protection, etc.).
• Manual dexterity to use desktop computer and peripherals.
• Periodic local and out of town travel required.
• Operation of a motor vehicle.

Hours of Work

• Primary hours of work are Monday to Friday (35 hours), day shift.
• Occasional evening/weekend meetings and events, as may be required.

Physical Requirements

• Physical work environment requiring extended periods of walking, standing, and sitting.

Leadership Responsibilities

• N/A